Administrative Officer

Administrative Officer

The core duties of the position include the following:

• Interprets administrative policies, develops local policies, defines administrative requirements, provides advice to management on related issues.
• Oversees a variety of administrative programs, including the distribution and dissemination of incoming mail, internal controls, records management, publication and forms.
• Identifies and resolves process issues which may affect the service's ability to meet program goals and target performance measures.
• Assists in preparing and evaluating future scheduling projections and anticipating future workload requirements to forecast appropriate staffing levels.
• Discusses pertinent issues with operating personnel to determine the impact on new or revised guidance on current operations.
• Obtains and monitors the use of services, supplies, and equipment to include contract management.
• Serves at the service point of contact for all human resources actions; ensures the movement and timely completion of all hiring actions.
• Assists service with tracking and completion of required competencies, staff training, and required employee documentation: annual reviews and proficiencies.
• Collects, analyzes, and prepares data reports to support data-driven decision making.
• Provides advice and guidance on the interpretation and application of administrative directives and instructions.
• Provides administrative planning and oversight for a variety of programs to ensure survey readiness and compliance with VA initiative and accreditation bodies such as The Joint Commission, OIG, and Long-Term Care Institute.
• Establishes budget processes for the Service; analyzes and interprets pertinent financial data such as contracts, productivity, overtime expenses, and running balance reports.
• Prepares detailed requests for Resource Management Committee consideration (new position, vice position) that include sufficient data and justification to warrant approval.
• Serves as the service point of contact for information dissemination and all incoming communication on behalf of the service and Chief Nurse.

Work Schedule:

Based on the needs of the service Telework:
Ad-hoc Telework eligibility will be discussed during the interview process

This is not a virtual position.

Position Description/PD#:
Administrative Officer/ PD70759A

Relocation/Recruitment

Incentives:

Not Authorized

Permanent Change of Station (PCS):
Not Authorized