Supply Chain Procurement Coordinator MSS

Job Summary

Responsible for the coordination and procurement of goods and services, including equipment for assigned departments, functions or product lines. Contributes to achieving established service levels with the goal of providing high quality, efficient and cost‑effective outcomes. Ensures the highest level of customer service, timely processing of requests, accuracy, compliance and closure of purchase orders. Reports to the Manager, Supply Chain Procurement.

• Creates and updates all assigned departments ordering templates.
• Collaborates with assigned departments to coordinate purchases and disseminate appropriate SCM information.
• Assures customer compliance for all supply chain activities and processes.
• Maintains current knowledge of product changes and conversions.
• Works with assigned departments to reduce the amount of special orders.
• Reviews product‑ordering trends/inconsistencies and coordinates ERP number assignments in collaboration with Strategic Sourcing, Value Analysis and Supply Chain Systems.
• Collaborates with Strategic Sourcing and Value Analysis sections of Supply Chain on reviewing requests and provides support for new products and conversion activities as appropriate.
• Participates in Value Analysis meetings for assigned departments.
• Collaborates with Value Analysis and Contracting on appropriateness of alternative products or services.
• Participates in vendor business reviews where applicable.
• Resolves discrepancies with Accounts Payable.
• Serves as a liaison between Accounts Payable and receiving departments on invoice and receipt discrepancies to follow the purchase order to completion.
• Performs other duties as assigned.
• Confirms vendor acknowledgements of purchase orders.
• Verifies price, unit of measure, catalog information and delivery information, taking necessary corrective actions on match exceptions.
• Notifies internal customers immediately of critical backorders.
• Manages vendor vetting activities from request through completion and communicates to end users.
• Reviews requisitions, ensuring automated and manual requisitions are complete with accurate information to facilitate an error‑free procure‑to‑payment process.
• Assures all orders have proper authorization and complete supporting documentation using appropriate and approved vendors, account numbers, price, unit of measure, service description and delivery information.
• Assures the delivery and communication to customers is coordinated.
• Routinely communicates with suppliers to validate information and finalize transactions accurately.
• Updates customers regarding their orders when requested.
• Ensures all purchase orders are completed.
• Assists customers on product returns and product recalls.
• Follows the return process to completion.

• Accountability
• Accuracy – Receiving & Distribution
• Analysis and Decision Making – SCM
• Analysis and Planning – Supply Chain Management
• Customer Service
• Desktop Software – SCM
• Effective Communication
• Responding to Change
• Standards of Behavior

High School Diploma or Equivalent (Required)

Three (3) years of supply chain experience. Healthcare experience preferred.

Shift: Primarily for office workers – not eligible for shift differential.

This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity. We recruit, hire, and promote qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law. Employment is subject to post‑offer, pre‑placement assessment, including drug testing. Veteran’s Preference is also offered.

Florida Civil Rights Act;
Equal Employment Opportunity;
Family and Medical Leave Act (FMLA);
Employee Polygraph Protection Act (EPPA); E‑Verify Participation Notice – English;
Right To Work Notice – English; E‑Verify Participation Notice – Spanish;
Right To Work Notice – Spanish. Memorial Healthcare System is subject to the Florida Public Records Law.