Athletics Business Specialist

Summary Of Job Duties And Responsibilities

Assisting the Assistant Athletic Director – Business & Financial Strategy with daily athletic department related business office items, inclusive of accounts management, files and documentation.

• Daily processing and auditing of business office items, inclusive of accounts payable invoices, requisitions, purchasing card receipts, cash advances, travel vouchers and other documents.
• Daily entering and tracking of all business office items into the athletics database, inclusive of accounts payable invoices, requisitions, purchasing card receipts, cash advances, travel vouchers and other documents.
• Responsible for oversight of cash reimbursements (auditing, receiving and depositing).
• Responsible for reconciliation of all account’s receivables, mail logs, scholarship spreadsheets and purchasing card transactions.
• Ensure all expenses are properly coded in each particular org and account code.
• Ensure expenses are allowable based upon university expenditure regulations.
• Preparation of all athletics journal voucher uploads for both revenues and expenses during month and reconciliations.
• Evaluation of athletic travel expenditures to ensure compliance with MSU and NCAA regulations.
• Assist in daily record keeping in accordance with MSU policy and procedures.
• Serve as the lead athletic business office contact for non-sport areas (Marketing, Medica Relations, Sports Medicine, Student Services, etc.).
• Responsible for ensuring proper documentation in accordance with university policy.
• Entering and tracking vehicle allowances for all coaches/staff who receive an allowance or vehicle.
• Assist Associate AD for Business and Resource Ops with annual NCAA audit, which includes gathering of information, preparation of reports and submission to university personnel.
• Tracking of all outstanding/past due PCard reports via the athletic department log.
• Assist with all invoicing, and accounts receivable for all athletic department external events, including those held in the CFSB Center.
• Preparation of accounts payable, accounts receivable and inter-account documents for the CFSB Center.
• Preparation of cash, check and credit card deposits for the CFSB Center.
• Assist with all concessions related revenue tied to athletics and external events.
• Assist with the change fund issues to the CFSB Center for special events at the conclusion of the event.
• Reconciliation of all ticket revenues from an external event to proper orgs and codes in banner.
• As a member of the Murray State University Athletic Department, you shall comply with all applicable NCAA rules and regulations as provided in the NCAA Division I Manual. If you are found in violation of NCAA regulations, you shall be subject to disciplinary or corrective actions as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for signification or repetitive violations.
• Other duties as assigned.