Administrative Specialist

Position Information

Posting Number NE Job Title Administrative Specialist

Number of Vacancies 1 About Murray State

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike.

Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type of Employment Regular Full-Time If Part Time, Enter Hours Per Week Work Location Murray, KY Employment Term 12 Months Position Type Staff - Non-Exempt (Hourly) Department Nursing Summary of

Job Duties and Responsibilities

Administrative support and data maintenance.

* Point of contact for phone inquiries, walk-ins, and web-based emails/inquiries for Nursing.

* Assist Dean's office with the management of nursing contracts for the BSN program.

* Assist Program Chair with coordination of clinical requirements.

* Provide a welcoming, positive, inclusive, work environment to all faculty, staff, students and guests to Mason Hall/Jackson Hall.

* Assist with arranging and scheduling on-campus student visits.

* Provide administrative support for efficient operation of the office.

* Assist with applications for the BSN and RN-BSN programs.

* Assist dean's office with maintaining inventory

* Mason Hall, Paducah, Madisonville, etc.

* Including both University and Federal inventory sheets

* Day-to-day operations of the office

* General reception duties, distributing mail, photocopying, assisting students and other visitors, procuring office supplies, organizing materials in common areas, and ensuring that common areas are kept neat and orderly, assist with technical support as needed.

* Be knowledgeable of and assist with emergency procedures.

* Hiring, scheduling, and training student workers in Mason/Jackson Hall.

* Nursing/Castlebranch review student immunizations/background checks and update BSN Program Chair.

* Maintain nursing faculty and adjunct credentials (ie. immunizations, CPR, malpractice insurance, nursing license).

* Room scheduling for Mason/Jackson Hall (meetings and class schedules).

* Programs for various events including nursing recognition, back-to-school, pinning, etc.

* Coordinating with Jones Photography.

* Walmart, Bookstore runs for items needed.

* Serve as departmental contact for Facilities Management, enter work orders through the AiMS system, and follow up on work requested.

* Oversee the organization and supply of recruitment and storage closets (including student visitor goody bags).

* Other duties as needed.

Minimum Education Requirements

* Two years of college.

Minimum Experience and Skill Requirements

* Four years of upper-level office experience in a business, government, or industrial setting. Additional college and related experience may be exchanged year-for-year to meet qualifications.

* Alertness, initiative, attention to accuracy, memory for oral and written directions or details, ability to plan and make decisions often without instruction or supervision.

* Excellent communication and interpersonal skills.

* Keyboarding, filing, MS Office Suite programs, office procedures, bookkeeping may be required.

* Excellent decision-making skills, program solving and organizational skills.

* Pleasant dispositions and demeanor.

* Ability to multitask

Preferred

Education and/or Experience Qualifications Posting Date 02/12/2026 Closing Date 02/26/2026 Open Until Filled No Special Instructions to Applicants Hourly Rate/Annual Salary $15.78 (Additional pay dependent upon qualifications) Staff Grade 104 Work Hours

* Normal working hours.

Physical Demands

* Normal for office environment.