Administrative Assistant - Midvalley Dermatology

Administrative Assistant

Perform a variety of administrative support duties for the Department of Dermatology to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies.

May make contacts of a sensitive, complex, and confidential nature. This position is patient-sensitive and must meet all vaccination requirements or be approved for an exemption.

• Calendaring for providers including out of office communications, meeting coordination with multiple attendees, and conference room reservations
• Provide support to medical staff with Epic pool management
• Answer incoming phone calls and make outgoing calls to patients, etc.
• Facilitate and monitor Patient Assistance programs/enrollment
• Meeting scheduling, agendas, minutes, and following up on action items
• Update and maintain CVs
• Help coordinate travel and travel reimbursement
• Coordinate IT support and troubleshooting for providers
• Sort and prioritize mail
• Facilitate scheduling and other requests for high priority patients
• Support biologics tracking and orders
• QGenda schedule management for providers
• Perform clerical tasks
• Assist with department projects
• Other tasks as assigned

• 1 year of related experience (or equivalent education)
• 3+ years of related experience for higher level (if applicable)
• Ability to complete routine tasks under moderate supervision (Level II)
• Ability to complete assignments with little supervision and assist less-experienced team members (Level III)
• Compliance with patient‑sensitive vaccination requirements

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status.

The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including contact details, can be located at the University of Utah Non‑Discrimination page.