Land Development Project Administrator

## Land Development Project Administrator Apply locations:
Murray, UTtime type:
Full time posted on:
Posted Todayjob requisition :
JR132642
** What will you do in this role?
** The Land Development Project Administrator provides overall administrative and construction support for the Land Development Department by providing the following support:
** Primary Duties and Responsibilities**:
* Coordinate, prepare and assemble project reports and schedules as required.
* Coordinate, estimate and budget for Property Taxes/Assessments as required.
* Obtain, track and cause exoneration of bonds as required.
* Update corporate bond report for each community monthly.
* Coordinate, prepare and distribute proper requests for proposal/bids for each community.
* Coordinate and prepare contract packages and corresponding budget revision worksheets for all required signatures.
* Enter contracts, change orders and approved budget revision worksheets into appropriate accounting systems.
* Update and send billing grids to all Trade Partners every month for each project.
* Process payments by obtaining all required backup, signatures and lien releases prior to submitting to Accounts Payable (AP).
* Coordinate with financial analysts, research and respond to AP questions promptly as necessary.
* Coordinate maintenance of budgets and budget reporting as required.
* Obtain utility refunds in a timely manner or per forecasted cashflows, code them appropriately and forward them to AP for deposit.
* If utility company refunds are granted, reconcile utility refund reports and coordinate with financial analysts as required.
* Receive, stamp and distribute mail to appropriate parties.
* General support for the project team as needed with various day to day tasks
* Prepare and distribute correspondence as directed.
* Attend meetings as necessary, generate proper meeting minutes, and publish/distribute meeting minutes within 24 hours of meeting.
* Maintain all files (paper and/or electronic) and accounting binders.
* File all plans (paper and/or electronic) as needed including wet stamped final maps/plats.
* Maintain office supplies and general office management as required for CD operation.
* Maintain calendars and appointments as requested.
* Coordinate travel and expense reports as requested.
* Travel to communities at the request of the Manager and/or as required.
* Collaborate with other Land Development Coordinators, finance and accounting staff as necessary to share best practices and foster process improvement.
** You Have:
*** High School diploma minimum; some college preferred; college degree desired.
* Passionate about assembling, circulating and properly filing complete contract packages according to all internal policies.
* Passionate about Budget and Schedule Management.
* Detail oriented.
* Strong written and verbal communication skills.
* Initiative – ability to think, work and make independent decisions based on sound judgment.
* Proactive.
* Organization, prioritization, follow-up, and time management skills required.
* Ability to work well under pressure.
* Ability to juggle multiple projects and priorities.
* High work tempo and work standards.
* Strong customer service focus (both external and internal).
* Ability to cooperate and contribute as part of a team.
* Extensive computer knowledge in Microsoft Office product suite and Docu Sign and contracting/budgeting software such as Enterprise 1, JD Edwards, Kova, Vena, etc.
* Proficiency in Microsoft Office Suite, such as Word, Excel, Outlook E-mail, MS Project, Adobe, Teams, Zoom, and Docu Sign.
* Two years’ experience in an office support position, preferably in land development/home building industry preferred
* Real Estate, commercial development, land planning and/or residential land development experience a plus.
** You Might Also Have:
*** Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
* Ability to maintain regular, punctual in person attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
* Must be able to lift and carry up to 25 pounds.
* Must be able to talk, listen and speak clearly
** Benefits & Perks
*** Comprehensive benefits packages include Medical, Dental, Vision, FSA accounts, 401K, Life Insurance, Short Term Disability, Long Term Disability, and EAP
* Time Off benefits include Vacation, Sick, Holiday, Bereavement, Jury Duty, FMLA, refresh, floating holidays, and parental leave
* Home purchase discount
* Tuition Reimbursement
* Expected Salary: $25.00 - $30.00/Hourly - This position is eligible for additional performance incentives through quarterly bonus opportunities
** All benefits are subject to qualification and hire dates.
****
* NOTE:

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* * This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job
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