Executive Assistant-Senior

Executive Assistant
- Senior

The Executive Assistant
- Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy. This is onsite at our Intermountain Medical Center- 5121 Cottonwood St, Murray, Utah This position supports the Medical Center's Hospital Administration team. Experience supporting a C-suite executive (CEO, COO, CFO, CMO, CNO, or equivalent senior executive) in a complex, fast-paced organization preferred.

5 years supporting a Executive Leader is preferred.

Location:

Intermountain Health Intermountain Medical Center

Work City:
Murray

Work State:
Utah

Scheduled Weekly

Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $29.77 - $45.34

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here.

Essential Functions Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards. Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy.

This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). The Executive Assistant
- Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs. Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant
- Senior may supervise other administrative caregivers.

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication Work
• Communication Interpersonal
• Communication Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing

• Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader
• Demonstrated ability to work efficiently and effectively in an independent manner
• Demonstrated ability to exercise sound judgement and professional behavior while acting decisively
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal skills with internal and external senior-level leaders
• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure

• Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a matrixed healthcare setting
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and…