Personal Assistant to Regional President, MENA

Summary

The role involves managing a broad range of administrative and office-management responsibilities for the Regional President, MENA, including calendar coordination, travel arrangements, meeting scheduling, document and correspondence preparation, visitor screening, and related tasks. The position requires executive support experience, integrity, discretion, and the ability to work independently in a fast-paced environment.

• Manage Regional President’s calendar, schedule meetings, and coordinate logistics.
• Prepare agendas, briefing materials, and presentations for meetings.
• Act as the first point of contact for internal and external stakeholders.
• Handle sensitive information with discretion and maintain confidentiality.
• Support Regional President in managing priorities and deadlines.
• Organize travel arrangements and process expense reports accurately.
• Organize team travel and logistics, collaborating with Travel Coordinators to ensure travel requirements are complete and efficient.
• Arrange transportation for Executive visitors from BP.
• Maintain filing systems, manage office supplies, and ensure smooth operations.
• Partner with other Team Assistants to provide support when needed, including holiday cover for colleagues.

• Open for Omani nationals.
• Minimum 8 years of experience as admin assistant to a senior executive.
• Very good verbal and written communication skills.
• Strong knowledge of MS Office (Word, Excel, PowerPoint, SharePoint, Outlook).
• Ability to use judgement and discretion; access to sensitive information.
• Strong organizational skills to lead the team and agendas effectively.
• Attention to detail and a systematic approach to work.
• Good team player who is self-motivated but able to work independently.
• Excellent calendar management, including coordination of complex executive meetings.
• Experience developing and maintaining filing and information systems.
• Experience scheduling travel arrangements for the team.
• Ability to interact comfortably with internal and external contacts at all levels.

• Efficient organizational and administrative skills.
• Positive mindset, professional, people-focused, and clear communication.
• Ability to maintain boundaries and clear delineation of responsibilities in a task or situation.

• Ability to work under pressure in a busy office environment.
• Effective and collaborative team player.
• Confidentiality and discretion.
• Flexibility in dealing with varying duties concurrently.
• Ability to use initiative in various situations.
• Ability to contribute to group discussions thoughtfully.

Bachelor’s degree in Business Administration, Management, Communication or a related field.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity, veteran status or disability status. Individuals with an accessibility need may request an adjustment related to the recruitment process. If you would like to request an adjustment, please contact us.

Depending on local policy, employment may require pre-placement checks or medical assessments.