Personal Assistant - CEO

Muscat, Sultanate of Oman | Posted on 08/25/2025

• Work Experience Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• City Muscat
• Country Sultanate of Oman

The Person al Assistant (PA) to the CEO provides high-level administrative support to ensure the smooth operation of the CEO’s office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a primary point of contact for internal and external stakeholders.

• Manage and maintain the CEO’s calendar, appointments, and travel arrangements.
• Prepare correspondence, reports, and presentations on behalf of the CEO.
• Handle incoming and outgoing communications (emails, calls, letters).

• Schedule and organize meetings, conferences, and board sessions.
• Prepare agendas, meeting minutes, and follow-up on action items.

• Maintain accurate and up-to-date records and filing systems.
• Handle sensitive and confidential information with discretion.

• Support the CEO in strategic initiatives and special projects.
• Conduct research and compile data for decision-making.

• Act as a point of contact between the CEO and internal teams or external partners.
• Maintain professional relationships with clients, partners, and board members.

• Organize domestic and international travel arrangements.
• Coordinate company events or CEO-related functions.

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• MBA or equivalent is an advantage but not mandatory.

• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Experience supporting C-level executives preferred.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management and scheduling tools (e.g., Trello, Asana, Google Workspace).

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize tasks and work under pressure in a fast‑paced environment.
• High degree of professionalism, integrity, and discretion.
• Strong interpersonal skills and problem‑solving ability.

• Flexibility to travel or work outside regular hours if required.
• Multitasking capability and adaptability in dynamic environments.