Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Job Description – Administrator

Location:

Muscat, Sultanate of Oman

Employment Type:

Full-Time

Work Location:

In Person

• Manage daily administrative operations and ensure smooth office workflow.
• Provide administrative support to management and different departments.
• Handle incoming calls, emails, and official correspondence.
• Organize meetings, appointments, and company schedules.
• Prepare meeting agendas, minutes, and follow-up action points.
• Maintain physical and electronic filing systems.
• Monitor office supplies and coordinate purchasing requirements.
• Maintain confidentiality of company information and records.

• Prepare, edit, format, and maintain company documents.
• Create professional letters, reports, forms, templates, and internal communications.
• Organize contracts, policies, procedures, and company records.
• Maintain accurate databases and document registers.
• Ensure proper filing, tracking, and retrieval of documents.
• Support document preparation for management and business requirements.

• Prepare professional reports, presentations, and business documents.
• Create PowerPoint presentations for meetings, reviews, and company updates.
• Design professional visual materials using Canva for:
  Company presentations Internal announcements Reports and templates Training materials Marketing or communication materials when required.
• Compile information and data into clear and professional formats.
• Assist management with preparation of presentations and supporting documents.

• Provide daily administrative support to management and department heads.
• Coordinate meetings, appointments, and business schedules.
• Assist with travel arrangements, accommodation, and event coordination when required.
• Follow up on assigned tasks and ensure timely completion.
• Coordinate communication between internal teams and external parties.

• Draft professional emails, letters, memos, and announcements.
• Manage office correspondence and communication records.
• Communicate professionally with employees, suppliers, clients, and stakeholders.

• Maintain office organization and administrative procedures.
• Coordinate office equipment maintenance and service requirements.
• Support implementation of company policies and administrative processes.

• Diploma or Bachelor's Degree in Business Administration, Office Management, or related field.
• Minimum 3 years of experience in administration, office coordination, or similar roles.
• Experience supporting management or multiple departments is preferred.

• Excellent administrative and organizational skills.
• Strong written and verbal communication skills in English (Arabic is an advantage).
• Proficiency in Microsoft Office:
  Microsoft Excel Microsoft Word Microsoft PowerPoint Microsoft Outlook.
• Strong skills in preparing professional presentations and reports.
• Experience using Canva for professional designs and business materials.
• Strong document formatting and layout skills.
• Ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy.
• Professional attitude with strong confidentiality and accountability.

• Administrative Management
• Documentation & Record Management
• Presentation & Report Preparation
• Canva & Visual Communication Skills
• Business Communication
• Organization & Planning
• Time Management
• Problem Solving
• Attention to Detail
• Professionalism
• Confidentiality
• Teamwork
• Accountability

• Accuracy and quality of documentation.
• Timely completion of administrative tasks.
• Quality of reports, presentations, and business materials.
• Effectiveness of document management and filing systems.
• Responsiveness to management requests.
• Office administration efficiency.
• Professional quality of communication materials.
• Compliance with company procedures.

Pay: RO1.000 - RO2.000 per month

Work Location:

In person