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Job Description & How to Apply Below
- Execute the end-to-end procurement process including sourcing, quotation comparison, commercial evaluation, supplier selection, and purchase order processing.
- Coordinate with user departments to understand requirements, verify specifications, and ensure accuracy and completeness of purchasing documentation.
- Prepare and process purchase orders and ensure approvals align with the procurement authorization matrix.
- Maintain accurate purchasing data, pricing information, and procurement records in Oracle and related systems.
- Expedite purchase orders to ensure timely delivery of goods and prevent delays in the payment process.
- Ensure all procurement activities comply with corporate policies, procedures, and internal controls.
- Review technical and commercial specifications to ensure alignment with corporate contracting standards.
- Support the preparation, review, and administration of contracts while ensuring clarity, completeness, and compliance with company policies.
- Coordinate contract-related correspondence and clarifications with suppliers and internal stakeholders until contract signing.
- Ensure that all contracts, amendments, and related documents are properly recorded and stored in corporate systems.
- Support audit requirements by maintaining complete and compliant procurement and contracting documentation.
- Serve as the Secretary to the Procurement Committee, ensuring smooth coordination and governance of all committee activities.
- Prepare and distribute committee agendas, supporting documents, evaluation summaries, and decision papers.
- Record and prepare accurate minutes of meetings, including approvals, recommendations, and action points.
- Maintain a secure and organized repository of committee decisions and ensure all records are audit compliant.
- Communicate decisions, approvals, and follow-up actions to relevant departments and stakeholders.
- Track the implementation status of committee decisions and ensure timely closure of pending items.
- Build and maintain excellent working relationships with suppliers, internal stakeholders, and external partners.
- Conduct supplier negotiations to secure competitive pricing, favorable terms, and high-quality performance.
- Maintain updated vendor databases, pricing lists, performance metrics, and compliance records.
- Support the resolution of supplier performance issues, quality concerns, or delivery deviations.
- Prepare monthly, quarterly, and annual procurement and purchasing reports, including PO status, cost savings, and supplier performance.
- Ensure that procurement documentation, contracts, approvals, and records are compliant with audit and governance standards.
- Maintain accurate procurement and pricing data in Oracle and other corporate systems.
- Ensure full traceability, transparency, and accountability in all procurement documentation and decisions.
- Ensure procurement and contracting activities comply with ICV requirements and local content guidelines.
- Lead SME engagement and Vendor Development Programs (VDP) to enhance local supplier capabilities.
- Identify opportunities for local services, and SME participation.
- Manage vendor ICV non-compliance cases and recommend corrective actions.
- Evaluate spending patterns and supply opportunities to increase local value creation.
- Develop and maintain ICV tracking tools, dashboards, and performance scorecards.
- Assist vendors in understanding and meeting ICV requirements during purchasing and contracting.
- Monitor and report ICV performance to procurement leadership and OIA.
- Prepare and review ICV Balanced Scorecards and ensure alignment with corporate objectives.
- Contributes to the development and enhancement of procurement and ICV procedures, tools, and systems.
- Promote continuous learning, professional development, and knowledge sharing within the team.
- Recommend process improvements to increase operational efficiency, accuracy, and control.
- Bachelor’s degree in supply chain management, Business Administration, Finance, or related field.
- 5 + years’ experience in procurement, purchasing, contracting, vendor management, or supply chain.
- Experience with ICV or local content programs is highly desirable.
- Proficiency in ERP systems (Oracle preferred) and MS Office.
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