Senior Asset Management Operations Specialist; Oracle

Senior Asset Management Operations Specialist (Oracle)

Full-time

Company: confidential

We are a fast growing Digital Transformation Consulting & Technology Organisation, operating in the ME region.

We work with Leading clients in multiple sectors and maintains a successful track records of delivery.

Role Overview

As a Senior Specialist with over
10 years of experience
, you will be responsible for the end-to-end operational lifecycle of assets within the
Fixed Asset Management System (Oracle). You will ensure that every asset—from initial procurement to final disposal is tracked with 100% accuracy, remains physically verifiable, and aligns perfectly with our financial registers and Supply Chain Management policies.

Operational Responsibilities

1. Asset Receiving & Quality Control

Verification:Receive physical items and validate specifications against the
Purchase Order (PO)and User Department requirements.

Acceptance/Rejection:Sign delivery notes for compliant items; immediately reject and return non-compliant items, coordinating with
Asset Buyers
for corrective action.

System Entry:Capture comprehensive asset metadata in the Oracle-based system, including detailed specifications and warranty information.

Tagging:Generate and physically affix
Barcode Asset Tags
to items before delivery to the user department.

2. Issuance & Documentation

Handover:Execute the formal issue of assets to departments, securing authorized signatures on all requisition forms.

Financial Integration:Collate all purchase documentation and receipts for submission to
Finance Expenditure
, ensuring formal acknowledgment of receipt for audit trails.

3. Internal Transfers

Validation:Process approved
Asset Transfer Forms
, ensuring both Transferor and Transferee have formally accepted the movement.

System Updates:Maintain real-time accuracy in the management system by updating Department codes, specific Locations, and Custodian details.

Reporting:Compile monthly Transfer Reports for electronic submission to
Finance-MIS
.

4. Asset Disposal (Write-Offs)

Authorizations:Process disposals based on approved
Asset Disposal Forms (ADF)received from Finance-MIS.

Data Sanitization:Record ADF numbers in the system and transition assets from "Active" to "Non-Active" status.

Compliance:Generate and transmit monthly Disposal/Write-Off reports to Finance-MIS.

5. Verification & Reconciliation

Physical Audits:Conduct periodic on-site physical verifications of assets across all Oman Air domestic locations.

Outstation Management:Coordinate asset reconciliation for international stations via
Country/Station Managers
, validating local inventories electronically.

Discrepancy Resolution:Identify variations between physical counts and system records; investigate and resolve discrepancies to ensure the
Fixed Asset Register (FAR)matches physical reality.

Core Standards & Ethics

Policy Adherence:Strictly follow the
Corporate Manual for Supply Chain Management
regarding all Asset Management activities.

Integrity:Uphold the
Business Ethics and Core Values
of the Supply Chain Management Department in every transaction.

System Expertise:Utilize 10+ years of Oracle experience to ensure the "Single Source of Truth" within the Fixed Asset Management System.

System

Experience:

10+ Years in Oracle E-Business Suite or Oracle Cloud Fixed Assets

Inventory Tools:Barcode Generation, Scanning Systems, and RFID tracking

Reporting:Advanced Excel, Oracle MIS Reporting, and Electronic Document Management

Compliance:SOX/Audit preparedness and Supply Chain Policy implementation

Preferences will be given to Candidates with previous experience in GCC, and Currently Based in Oman

Preferences will be given to candidates which are available immediately to maximum 30 days to join.

Please don't apply if you are not meeting the requirements.

All your information will be kept confidential according to EEO guidelines.