Procurement and Supply Chain Assistant

Job Description

Under the responsibility of the Head of Procurement & Supply Chain, the “Procurement and Supply Chain Assistant” tracks the lifecycle of purchase requests, orders, and receipts. They manage operational requests and ensure the proper implementation of P2P processes and systems.

• Create, modify, or cancel purchase requests
• Create, modify, or cancel orders
• Approve or reject and record delivery notes for goods and services
• Investigate and resolve discrepancies such as disputes, warranties, and returns, and process invoice hold issues related to orders
• Resolve discrepancies related to orders (e.g., order not received, modification required)
• Monitor material purchase order interfaces and report anomalies to the financial controller
• Request creation, modification, or deletion of supplier accounts

• Apply accounting policies, procedures, and templates
• Participate in internal controls
• Ensure document archiving, traceability, and compliance
• Participate in continuous improvement projects related to suppliers, optimization, consolidation, and automation of workflows

• Proficiency in accounting principles and standards
• Proficiency in accounting software such as Ivalua, SAP, or similar
• Proactivity, independence, and strong organizational skills
• Attention to detail, thoroughness, and ability to meet deadlines
• Ability to work in a team
• Problem-solving skills

• Minimum 5 years of experience in a similar position