Team Leader, Administration & Logistics

Overview

Job holders at this level perform a wide range of Administration and Logistics and general support duties of a highly responsible and confidential nature, including budget preparation and controlling. They are normally responsible for identifying and resolving problems and issues and typically report to a high‑level executive who directs several different major functions. The role requires continuous improvement of organizational capabilities, processes, procedures, and practices;

leading a team of technical and non‑technical employees to achieve day‑to‑day tasks and overall departmental objectives; and ensuring the section performs in line with the approved Service Level Agreement (SLA) and established policy and procedures. The position acts in accordance with the organization’s Mission, Vision, Values & Strategies, as well as policies, guidelines, standards, supported by an IT platform, HSE standards, and relevant government and legal frameworks, aligned with best international practices and national objectives.

• Lead the team for the development and delivery of a range of Administration and Logistics services, including office contracts and provision of admin management, transportation, etc., to build and maintain relationships with stakeholders, customers, business partners, and suppliers, enhancing operations and ensuring stakeholder satisfaction.
• Supervise travel requirements for the business and vendors to ensure smooth and cost-effective operations.
• Supervise office premises Administration and Logistics, leases, contracts, and service level agreements according to company guidelines; provide preferred suppliers, quotations, and financial threshold requirements.
• Manage the office contacts database and maintain relationships; act on feedback from customers, partners, and stakeholders.
• Process all payments according to contract and lease terms and conditions.
• Review and regularly update the Business Continuity Plan and communicate it effectively across the operation.
• Maintain office vehicles in good condition; supervise weekly vehicle log checks for journeys, repairs, maintenance, and other expenses for audit purposes.
• Supervise office storage and ensure it is well‑stocked, organized, and fit for purpose.
• Oversee orders for office newspapers, printed supplies, and stationery for efficient staff use.
• Support OQ8 team on arrangements for office events and provide high‑quality service.
• Provide staff support, including information and logistics for arrival, settling in, residence, and departure; respond to inquiries and meet needs.
• Coordinate staff visa and work permit arrangements in line with management deadlines and standards.
• Collaborate with other functional teams to define service level targets and continuously optimize interdepartmental processes.
• Lead the team in best‑practice sharing for standardization and efficient process governance.
• Assist in prioritization of projects and planning for improvements; recommend new ideas and approaches to improve efficiency of department and services.
• Liaise with Government Authorities regarding government relations inquiries.

• Education requirements:
  
  Bachelor’s degree in Business Administration, HR, or related disciplines.
• Language:
  Excellent knowledge of written, read, and spoken English (required);
  Arabic – native (desirable).
• Background and experience:
  Competencies and skills with at least 10 years in a similar role within a large oil industry or industrial organization.
• Key competencies and skills:
  Public relations; travel and hotel booking management; office administration (leases, contracts, and service level agreements); office storage; stationery; office events; staff visa and work permit; soft skills including people management, analytical, planning, and forward thinking; and excellent business and technical report writing.
• Technical:
  Very good knowledge of PC software; administration and logistics.