Administrative Specialist

Position Title:

Administrative Specialist

Location:

Muscatine, IA, United States Description

The administrative specialist provides administrative and clerical support to management and staff to achieve corporate and departmental goals and objectives. Responsibilities include coordinating meetings and schedules, independently analyzing complex information requests, drafting correspondence, analyzing complex trends and creating system-generated reports. The position involves contact with the general public, government agencies, law firms, management and co‑workers.

• Create, process and maintain information using software specific to the department or position, including licensing, dispatching, database maintenance and report generation.
• Analyze and maintain databases, report data and create reports on a scheduled basis and as requested.
• Maintain strong technical knowledge of the position and departmental functions.
• Respond to inquiries and provide problem resolution based on analysis of the problem.
• Coordinate schedules, expense reports, manage executive calendars and meeting arrangements (including reservations, location, room set‑up, menus, etc.).
• Organize daily work and projects including safety reports, office supplies management and ordering, call‑out program reports, etc.
• Direct work and assignments on a daily basis, orally and via e‑mail to direct reports of the vice president and general manager.
• Coordinate the timely completion of weekly and monthly reports, time entry queries, code‑block validations for processing check disbursements and expense reports.
• Perform word processing for agreements, letters and memos; maintain lists and reference information and organizational charts.
• Prepare standardized and original documents for the departmental staff, management and governmental and legal agencies.
• Obtain information and communicate information via personal contact, phone contact or written correspondence to customers and other external contacts.
• Provide administrative support to departmental staff including responding to phone inquiries, handling correspondence, travel arrangement and special meeting needs.
• Provide direction/work assignments to co‑workers within the department; provide direction for temporary staff.
• Perform any additional responsibilities as requested or assigned.

• Associate’s degree in business, liberal arts or equivalent related work experience (typically three years of related, progressive work experience required for candidates without an associate’s degree).
• Two or more years of related work experience.
• Effective oral and written communication skills to process information timely and accurately.
• Strong personal computer skills; demonstrated proficiency in Word and Excel; basic knowledge and ability in software packages such as PowerPoint, Access and Visio; ability to create documents and maintain information in department‑specific software packages; proficiency in keying and software program features based on required assessments.
• Effective analytical, problem‑solving and interpersonal skills; a customer‑service focus and the ability to work as a member in a team‑oriented environment.
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Related work experience focusing on independent projects with limited supervision.

Mid American Energy Company, a Midwest utility, provides regulated electric and natural gas service to more than 1.6 million customers in Illinois, Iowa, Nebraska and South Dakota. The company owns and operates a portfolio of power‑generating assets, approximately 61% of which is wind generation.

Mid American Energy Company is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law.

Employees must be able to perform the essential functions of the position, with or without an accommodation.

• Job Identification:
• Job Category:
  Administrative Services
• Posting Date:
• Apply Before: T00:00:00+00:00
• Job Schedule:
  
  Full time
• Locations: nd St, Muscatine, IA, 52761, US
• Business:
  Mid American Energy Company
• Equal employment opportunity, including veterans and individuals with disabilities.