Senior Accountant

Job Requirements – Primary Scope

This position is responsible for processing all payables and receivables invoices in a timely and accurate manner while ensuring the integrity of the necessary supporting physical and electronic files in accordance with established company procedures and generally accepted accounting principles.

• Prepare customer invoices including verification of price and surcharge.
• Process vendor invoices including verification of quantity, price, and terms.

• Be a member of the management team demonstrating professionalism and being a leader by example always.
• Maintain file of receiving documents.
• Maintain P&L and Balance Sheet reporting.
• Maintain General Ledger in ERP system.
• Match receiving documents with vendor invoices.
• Verify vendor invoice price and quantity against company generated purchase order and receiving records.
• Work with vendors to resolve discrepancies in costs with the engineering, purchasing and production departments.
• Enter vendor invoices in a timely manner, using the automated accounting system and ensuring that job costs for purchased material and services are accurate and complete.
• Assist in preparation of weekly payables check run, including matching invoices to checks.
• Assist President & Sales with budgeting.
• Accurately maintain files of paid invoices.
• Respond to vendor queries regarding payments, deductions, and charges.
• Review and verify accuracy of daily shipping records.
• Review and verify product and surcharge pricing against quotes and master files for accuracy.
• Verify sales codes, commission rates and supporting documents for accuracy, making corrections as required.
• Create product invoices in the automated accounting system and distribute the invoices.
• Accurately maintain files of processed invoices by customer.
• Process returned goods credits coordinating with the QC department.
• Make collection calls at the direction of the President.
• Maintain customer portals for efficient payment postings and receipts.
• Project work as assigned.
• Manage bi-annual physical inventory.
• Manage the day-to-day banking needs.

• Ability to generate accurate records in a timely manner.
• Ability to work with various administrative disciplines to pursue and correct data errors.
• Ability to communicate clearly and effectively with personnel at all operating levels.
• Ability to work effectively with vendors and customers to resolve various issues including payment, pricing and returns.
• Ability to work with a variety of automated systems including Word, Excel and specific accounting / production management systems.
• An analytic work style is extremely important, with strong attention to detail and the ability to identify trends, discrepancies, and areas for improvement.

High School diploma. Minimum 3 years accounting experience in a manufacturing entity. Knowledge of GAAP as applied to the payable and receivable function.