Purchasing Agent

Purchasing Agent The Veterans Health Administration is seeking a Purchasing Agent for the Supply Chain Management Service within the Eastern Oklahoma VA Health Care System in Muskogee, OK. This position performs work to acquire supplies, services, and construction by purchase, rental, or lease through delivery orders and small purchase procedures. The role supports procurement, purchasing, administrative reporting, vendor coordination, and customer service for medical facility programs and activities.

Location:

Muskogee, OK Vacancies: 1 Salary: $45,409 - $59,031 per year Pay Scale & Grade: GS-6 Promotion Potential:
None

Work Schedule:

Full-time, Monday - Friday, 8:00am - 4:30pm Appointment Type:
Permanent Telework:
Eligible for ad-hoc telework; eligibility discussed during the interview process Remote/Virtual:
Not available

Travel Required:

25% or less Relocation Expenses:
Not reimbursed Drug Test:
Not required Security Clearance:
Not required Position Sensitivity/Risk:
Non-sensitive / Low Risk Union Representation:
Yes

Key Responsibilities:

Conduct purchasing under the micro-purchase threshold. Review and edit purchase requests. Resolve purchasing, billing, and processing issues to ensure requests and bills are completed accurately and timely. Identify procurement needs or problems and determine corrective action. Use federal and agency acquisition regulations to identify possible sources and relevant purchasing information. Track obligations and commitments and monitor expenditures to support recurring budget forecasts.

Identify potential fraud, waste, and abuse based on procurement history and purchase trends. Procure supplies and services to meet purchase, rental, or lease needs of the organization. Develop unique selection criteria for each purchase. Prepare and issue contract modifications for changes in delivery schedules. Send formal correspondence to inventory management specialists, service line contacts, and contracting officers as needed. Audit documents and support processing of receiving reports and payments.

Conduct open-market research and sole-source small purchases for highly specialized medical items with critical product requirements. Serve as the first line of contact for medical staff and customers regarding procured items. Develop reports and spreadsheets for briefing and presentation purposes. Obtain, organize, file, and retrieve reports and procurement-related documents. Perform receptionist, timekeeping, record keeping, and miscellaneous administrative duties in a medical facility setting.

Perform other related duties as assigned.

Basic Qualifications:

Must be a U.S. Citizen. Must complete all required application steps, including the application, questionnaire, and online assessment. Must meet Selective Service registration requirements if male and born after December 31, 1959. Must be subject to a background/security investigation. Must complete all online onboarding requirements. Must provide acceptable identification for employment eligibility verification. Must participate in the seasonal influenza vaccination program as required for Department of Veterans Affairs health care personnel.

Selected applicant must serve a one-year probationary period or two-year trial period. Eligibility:
This position was open to current federal employees in the competitive service, current federal employees in the excepted service, current employees of the hiring agency, CTAP/ICTAP/RPL eligible applicants, land and base management eligible applicants, veterans, military spouses, individuals with disabilities, eligible family members of overseas employees, Peace Corps and Ameri Corps VISTA alumni, and other special hiring authorities. Current federal employees were required to meet time-in-grade requirements by the closing date.

For GS-6, applicants must have served 52 weeks at the GS-5 level if subject to time-in-grade rules. GS-6 Qualification Requirements:
Must have one year of specialized experience equivalent to at least the GS-5 grade level in the normal line of progression for the occupation. Specialized experience includes performing clerical or assistant duties in support of purchasing and procurement. Specialized experience includes procuring supplies and services to meet purchase, rental, or lease needs of an organization. Specialized experience includes working with medical staff to determine procurement needs and priorities.

Specialized experience includes resolving shipment, payment, or other discrepancies in support of procurement programs and operations. Specialized experience includes purchasing equipment, supplies, and services through use of a purchase card. Specialized experience includes assembling or summarizing information from files and documents to create reports using computerized supply or inventory management systems and Microsoft Office programs such as Word and Excel.

There is no educational substitution at this grade level.

Competencies:

Attention to detail Flexibility…