Town Clerk - Washington, OK

Town Clerk – Washington, OK

Reporting to:
Town Administrator

Location:

Washington, OK

The Town Clerk is the primary administrative officer, responsible for maintaining official municipal documents, issuing licenses and permits, recording legal documents, and serving as the custodian of the Municipal Seal. The role supports the Town Board of Trustees, Public Works Authority, and municipal court functions.

• Attend all meetings of the Town Board of Trustees and Public Works Authority, keep an official journal of proceedings, and prepare notices, agendas, agenda packets, and minutes.
• Maintain custody of all municipal documents, records, archives, and the Municipal Seal; affix the seal to required documents.
• Handle zoning orders and appeals, process town mail, and serve as custodian of the comprehensive plan and town maps.
• Certify and sign all legal documents and bonds, maintain a proper filing system.
• Issue business licenses and manage property/vehicle and workers’ compensation insurance for the town.
• Perform financial bookkeeping, reconcile bank statements, assist with budget preparation and monitoring, and ensure compliance with municipal finance regulations and audit standards.
• Perform cemetery sexton duties, maintain burial records, coordinate burial services, and document internment records.
• Record court proceedings, prepare dockets, depositions, orders, and court correspondence; submit receipts and funds to the court.
• Prepare notices to suspend driver licenses, serve as liaison to municipal judge, prosecutor, police, and juvenile authorities.
• Prepare notices to appear, subpoenas, arrest warrants, and research pertinent information for offenders.
• Prepare and distribute monthly reports and funds to appropriate state authorities.
• Assist with town events and any duties assigned by ordinance, state law, or the town administrator.

• Minimum of two years managing fiscal operations in a local government setting or equivalent experience plus relevant knowledge, skills, and abilities.
• Knowledge of modern public financial management principles, budgeting, and accounting.
• Substantial awareness of data processing, personnel administration, and purchasing.
• Familiarity with rules governing municipal financial management in Oklahoma.
• Knowledge of modern office management practices, equipment, and municipal accounting operations.
• Strong interpersonal skills and ability to maintain effective working relationships with subordinates, department heads, and coworkers.
• Ability to plan, design, and execute municipal accounting programs.
• Excellent oral and written communication skills.
• Must hold Clerk and Municipal Court Clerk certifications.
• Must be free of felony convictions and be bondable.
• Preferred associate’s degree in public or business administration, accounting, financial management, or related field.

To apply , please submit a resume and cover letter to brandon
. In your cover letter, explain your interest in Washington, OK, and how your skills and experience align with our town’s mission and values.