Administrative & Construction Accounting Coordinator

J.M. Porter Construction is a growing residential construction company specializing in high-end renovations, additions, kitchens, bathrooms, and custom residential projects throughout the Charleston area.

We are looking for a reliable, detail-oriented Administrative & Construction Accounting Coordinator to help keep the financial and administrative side of our projects organized and running smoothly.

At the most basic level, this position is responsible for entering and organizing subcontractor and vendor invoices in Buildertrend and processing weekly bill payments. For the right candidate, there is an opportunity to take on significantly more responsibility, including estimating support, financial reporting, and helping bridge the gap between Buildertrend and Quick Books Online.

J.M. Porter Construction is a growing residential construction company specializing in high-end renovations, additions, kitchens, bathrooms, and custom residential projects throughout the Charleston area.

We are looking for a reliable, detail-oriented Administrative & Construction Accounting Coordinator to help keep the financial and administrative side of our projects organized and running smoothly.

At the most basic level, this position is responsible for entering and organizing subcontractor and vendor invoices in Buildertrend and processing weekly bill payments. For the right candidate, there is an opportunity to take on significantly more responsibility, including estimating support, financial reporting, and helping bridge the gap between Buildertrend and Quick Books Online.

• Enter subcontractor and vendor invoices into Buildertrend accurately and consistently
• Ensure invoices are assigned to the correct project, cost code, and category
• Review invoices for accuracy and completeness
• Maintain organized records of bills and supporting documentation
• Prepare and process weekly vendor and subcontractor payments
• Follow up on missing invoices, documentation, or payment information
• Help ensure project costs are being captured accurately and in a timely manner
• Assist with tracking outstanding bills and accounts payable

• Maintain organized digital records and project documentation
• Assist with general office and administrative tasks
• Help keep project and financial information current
• Communicate with vendors and subcontractors when necessary
• Provide administrative support to project managers and ownership

For a candidate with construction accounting, bookkeeping, estimating, or financial management experience, we are open to expanding this position substantially.

Additional responsibilities could include:

• Assisting with construction estimates and bid preparation
• Reviewing project budgets and actual costs
• Job-cost reporting and analysis
• Reconciling Buildertrend information with Quick Books Online
• Assisting with monthly financial reporting
• Tracking accounts receivable and accounts payable
• Cash-flow tracking and forecasting
• Reviewing project profitability
• Identifying discrepancies between project management and accounting systems
• Helping establish and maintain better financial processes and controls
• Working directly with ownership to provide better visibility into the financial health of the company

In other words, we are looking for someone who can potentially grow beyond basic data entry and become an important part of the financial and operational side of the company.

At the minimum level, we're looking for someone who is:

• Extremely organized and detail-oriented
• Reliable and consistent
• Comfortable working independently
• Proficient with computers and spreadsheets
• Comfortable working with numbers
• Able to catch mistakes and discrepancies
• Willing to learn Buildertrend and our internal processes
• Able to maintain confidentiality with sensitive financial information

For the expanded role, experience with some or all of the following would be highly valuable:

• Construction accounting
• Buildertrend
• Quick Books Online
• Job costing
• Accounts payable / accounts receivable
• Construction estimating
• Bookkeeping
• Financial reporting
• Budgeting and forecasting
• Residential construction
• Working with subcontractors and vendors

Buildertrend experience is a major plus, but not required. We are willing to train the right person who has strong organizational and accounting skills.

The initial position is expected to require approximately 15-20 hours per week
, with flexibility in scheduling.

For the right candidate, there is potential for the position to expand in both hours and responsibility as the company grows.

Compensation will be based on experience and scope of responsibility.

We are open to candidates ranging from someone looking for a flexible part-time administrative position to a more experienced construction accounting/operations professional who is interested in taking on a larger role.

This is an opportunity to join a growing construction company where your work…