Municipal Court Clerk

Job Announcement

To be considered for this position, applications must be filled out completely and contain all employment history. Any gaps in employment greater than 6 months should be explained in the question section of the application.

City of Myrtle Beach, South Carolina

JOB DESCRIPTION

Municipal Court Clerk

All work must comply with reasonable accommodations. Employees may be required to perform duties not specifically spelled out in this description that are reasonably considered incidental.

The purpose of this position is to provide clerical support to the Municipal Court, including receiving, indexing, recording court case information, and/or legal documents; entering and updating data into databases; and providing copies of official court and/or legal documents to the public, courts, litigants, attorneys and other appropriate parties.

• Coordinates collection, receipt, and refunds of payments of fees, fines, bonds, or other fees/services: calculates fees, records transactions, issues receipts; prepares bank deposits; completes daily financial reports; checks information for accuracy; posts and amends payments and dispositions in the computer database; forwards refund requests to Finance Department; distributes refund checks as requested; documents and files as appropriate.
• Processes various court-related documentation; assists in preparing, receiving, and processing subpoenas, court judgments, hearings, continuances, etc.; enters information into computer database; receives and date stamps court related and/or legal documents such as citation reports, traffic tickets, and docket reports; reviews, verifies, records and files required information.
• Enters citations, tickets, dispositions of cases, and other information into department databases; updates database information; creates new spreadsheets/files; purges old data as appropriate; makes copies and distributes to appropriate parties; maintains copies in department manual files.
• Maintains departmental file system: compiles documentation; prepares and sets up files, sorts/organizes documents, and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with record retention guidelines.
• Performs customer service functions: provides information/assistance regarding court proceedings, procedures, documentation, fees, case status/disposition, or other issues; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; performs basic notary public duties once certified.
• Operates database to retrieve/update criminal information and motor vehicle/license records: enters, removes, confirms, modifies, or updates entries and data as needed; runs inquiries on driver’s license records, criminal histories, or warrants; maintains records of validations; ensures integrity/security of data and adherence to requirements.
• Prepares or completes various forms, reports, correspondence, billing statements, statistical reports, financial reports, court dockets, subpoenas lists, or other documents.
• Separates tickets and puts them on transmittal to DMV.
• Keeps up with law and ordinance changes.
• Receives various forms, reports, correspondence, invoices, timesheets, motions, warrants, court orders, blood alcohol test results, guidelines, laws, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
• Communicates with supervisors, employees, other departments, City officials, Judges, lawyers, defendants, bonding agencies, law enforcement personnel, court personnel, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Maintains confidentiality of departmental documentation and issues.
• Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the…