Maintenance Administrative Assistant

Overview

The Maintenance Administrative Assistant supports the maintenance department by tracking work orders, maintaining departmental logs, auditing SDS books, processing purchase orders, and managing administrative tasks. This role ensures efficient operations through accurate record-keeping, data entry, and effective communication with team members, other departments, and guests.

• Communicating with each supervisor and inspector regarding departures, cleaning status, room moves, discrepancies, no-show’s, VIP arrivals, and guest and employee requests
• Answering the telephone and appropriately responding to requests
• Maintaining all logs in the maintenance department, including but not limited to:
  Employee key cards, radios, bed spreads, deep-cleans and work orders
• Auditing SDS books in each department to ensure they are maintained and updated
• Processing purchase orders, ordering supplies and coding invoices
• Keeping track and submitting all work orders within system
• Logging lost and found items
• Performing service call backs for in-house guests to ensure the highest quality of service
• Other duties as assigned

• Due to the cyclical nature of the hospitality business, team members may be required to work varying schedules to reflect the business needs of the resort, including weekends and holidays
• Excellent organizational skills
• Proficiency with computers and general office PC applications (i.e. word processing, spreadsheets, databases)
• Passion for providing exceptional service to guests and team members
• Proven job reliability, diligence, dedication, and attention to detail
• Teamwork and collaboration
• Must be able to communicate clearly and professionally with guests, coworkers and supervisors

WEEKLY PAY!

Qualifying team members may enjoy the following benefits:

• Medical and Dental insurance
• Supplemental insurance plans (ex. Vision, Life, etc…)
• Paid Time Off
• 401(k) retirement plan with company match
• Bereavement Leave
• Jury Duty Pay
• Employee Assistance Program
• David L. Brittain Scholarship Program
• Tuition Reimbursement
• Resort Accommodations Discount
• And more!

We are an Equal Opportunity Employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. We participate in E-Verify.