Administrative Assistant​/Buyer

• Salary: $21.00 ph (Part Time - 25 hrs weekly)
• Announcement Date: 06/10/2026

DUTIES AND RESPONSIBILITIES:

Serves as the departmental support contact for the Purchasing Card (P-Card) Program by reviewing monthly purchasing card statements submitted by departments for completeness, accuracy, and proper reconciliation.

Coordinates and schedules procurement-related activities, including solicitation openings, pre-bid conferences, evaluation committee meetings, and other departmental meetings as assigned.

Maintains vendor files and procurement records, including assisting with new vendor setup and annual vendor profile updates to ensure compliance with applicable Federal, State, and Local registration requirements.

Reviews and processes routine purchase requests of $10,000 or less in accordance with established procurement policies and procedures.

Assists with researching South Carolina State Contracts and Cooperative Purchasing Agreements to identify approved sources for goods and services.

Provides information and guidance to internal departments regarding the availability and appropriate use of state and cooperative purchasing contracts.

Supports procurement activities by utilizing established vendor contracts and approved cooperative purchasing programs.

Prepares, maintains, and files procurement reports, records, correspondence, and other documentation related to County purchasing activities.

Provides courteous and professional customer service to vendors, departments, and other stakeholders by responding to routine inquiries regarding procurement procedures and requirements.

Maintains organized procurement files by electronically scanning, uploading, and archiving bids, contracts, purchase orders, and related documents in accordance with record retention requirements.

Orders, tracks, and maintains office supplies, equipment, and services necessary to support the operations of the Procurement Services Department and County departments as assigned.

Assists with monitoring changes in governmental purchasing practices, procurement regulations, and technology to support compliance and continuous process improvement.

Performs other related duties and special projects as assigned.

EDUCATION AND TRAINING:

High School diploma or GED

WORK RELATED

EXPERIENCE:

Entry Level Position
- Combined minimum (1) year previous experience in administrative support functions, to include and limited to Summer Work Program and WIOA related programs.

REQUIRED

CERTIFICATIONS:

Must possess and maintain a valid Driver’s License.

KNOWLEDGE/SKILLS/ABILITIES:

Intermediate knowledge of Microsoft Office Word, PowerPoint, and Excel

Demonstrated ability to adapt, multitask, and remain detail-oriented in a fast-paced, high-volume department environment.

Ability to understand, follow and direct written and oral instructions.

Ability to read, update, evaluate and maintain various records and files.

Ability to access, operate and maintain various software applications.

Ability to clearly communicate information both orally and in writing.

Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines, and other digital-based equipment.

Fairfield County is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin. The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.