Municipal Court Clerk

City of Myrtle Beach, South Carolina JOB DESCRIPTION

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

The purpose of this position is to provide clerical support to the Municipal Court, including receiving/indexing/recording court case information and/or legal documents; entering and updating data into databases; and providing copies of official court and/or legal documents to the public, courts, litigants, attorneys and other appropriate parties.

• Coordinates collection, receipt, and refunds of payments of fees, fines, bonds, or other fees/services: calculates appropriate fees, records transactions, and issues receipts; prepares bank deposits and forwards as appropriate; completes daily financial reports; checks information for accuracy; posts and amends payments and dispositions in computer database; forwards refund requests to Finance Department; distribute refund checks as requested; document and file as appropriate.
• Processes various court-related documentation; assists in preparing, receiving, and processing subpoenas, court judgments, hearings, continuances, etc.; enters information pertaining to the same into computer database; receives and date stamps court related and/or legal documents such as citation reports, traffic tickets, and docket reports; reviews, verifies, records and files required information.
• Enters citations, tickets, disposition of cases, and other information into department databases; updates database information; creates new spreadsheets/files; purges old data as appropriate; makes copies and distributes to appropriate parties; maintains copies in department manual files.
• Maintains departmental file system: compiles documentation; prepares and sets up files, sorts/organizes documents, and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.
• Performs customer service functions: provides information/assistance regarding court proceedings, procedures, documentation, fees, case status/disposition, or other issues; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; performs basic notary public duties once certified.
• Operates database to retrieve/update criminal information and motor vehicle/license records: enters, removes, confirms, modifies, and/or updates entries and data as needed; enters and runs inquiries on data such as driver’s license records, criminal histories, or warrants; maintains records of validations; ensures integrity/security of data and adherence to requirements.
• Prepares or completes various forms, reports, correspondence, billing statements, statistical reports, financial reports, court dockets, subpoenas list, or other documents.
• Separates tickets and puts on transmittal to DMV.
• Keeps up with law and ordinance changes.
• Receives various forms, reports, correspondence, invoices, time sheets, motions, warrants, court orders, blood alcohol test results, guidelines, laws, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
• Communicates with supervisors, employees, other departments, City officials, Judges, lawyers, defendants, bonding agencies, law enforcement personnel, court personnel, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange…