Human Resources and Procurement Coordinator-61009093

Job Responsibilities Careers at DPH:

Work that makes a difference!

Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity

• Responsible for the processing of disbursements for state and federal entities by submitting invoices for processing that include encumbrances of applicable direct or blanket PO's and/or contract including the following items: agency cell phones, fleet management, and contractual services received or utilized by HQ staff. Utilizes Encumbrance reports as necessary to complete job functions; knowledgeable of HQ Budgets. Serves as one of the Fleet Web Coordinators for Healthcare Quality.
  
  Responsible for managing and updating all agency vehicles assigned to Healthcare Quality. Provides training to staff on Fleet Web as required.
• Assists Administrative Support Section with the coordination of both in state and out-of-state travel arrangements (flights, hotel reservations and registrations); assists in the processing of travel reimbursements and informs staff of necessary time frames and deadlines related to travel requests and their approvals. Maintains proper documentation for employee travel in compliance with all agency policies and procedures. Ensures that proper funding codes are utilized when making said arrangements or when requesting reimbursements for employee travel.
• Coordinates with program areas to ensure that invoice payment processes are in place and that payments are made timely for purchases that have been received by completing goods receipts in SCEIS for PO's that have been issued, or by uploading received invoices for products and services with correct funding information to the AP Share Point site; serves as liaison between program staff and the areas of Accounts Payables/Receivables and procurement team.
  
  Performs other duties as assigned, including emergency response and preparedness; may be designated as an essential employee subject to being on call for a 24hr basis.

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Must possess the ability to type a minimum of 40 corrected words per minute (WPM), proficiency in computer software programs, and effective oral and written communication skills. Ability to stand, walk, reach, push, pull, stoop, bend, climb at least 2-3 flights of stairs, and lift up to 50 pounds routinely.

*** Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.***

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

An associate or bachelor's degree and one (1) year relative experience in business management, public administration, or administrative services.

The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A…