Medical Records Supply Clerk; Part Time

At Brightwater
, we're not just a luxury senior living company; we're a community recognized as a Great Place to Work®—and we take immense pride in that designation. Our philosophy, “People First, Always,” underscores everything we do. We believe that our dedicated team is our greatest asset, driving us to create compassionate, respectful, and meaningful interactions every day.

• A Culture of Growth and Teamwork: We foster an environment where your contributions are celebrated, and your personal and professional growth is encouraged.
• Make a Difference: Your work will enrich the lives of our residents and fellow team members, creating a lasting positive impact in our community.
• Collaborative Environment: Join a team that values each member's input, promotes collaboration, and strives to create a vibrant and engaging atmosphere.

We’re Looking for a Part Time Medical Supply Clerk:

In this role, you'll perform administrative functions, supply ordering and stocking as well as backup for medical records for Care Services (Healthcare).

Performs administrative and clerical functions to assigned departments.

• Maintains HIPAA standards and regards all medical or healthcare information pertaining to residents and employees as confidential.
• Organize and maintain facility medical records in compliance with facility, corporate, State and Federal regulations.
• Ensure all physician orders are signed timely, according to State and Federal guidelines.
• Maintain an organized system of medical records storage, which ensures accessibility by authorized professionals.
• Obtain interdisciplinary and physician signatures on resident discharge documents.
• Closure and arrangement of charts after discharge in an order that ensures retrieval in a timely manner.
• Copy and release information to persons and agencies in compliance with company, State and HIPAA regulations.
• Set up blank medical records in preparation for admissions.
• File reports, lab and x-ray results, consultant notes, etc. on records as directed.
• Thin medical records and arrange overflow documents in discharge chart order.
• Maintain adequate supplies of medical forms.
• Coordinate death records, according to State regulations.
• Record, maintain, and distribute minutes of meetings as directed.
• Maintain an organized system of supply storage.
• Receive and stock supplies as shipments occur.
• Order supply from approved suppliers as needed.
• Ensure all supplies removed from storage are charged to appropriate accounts and departments.
• Code all supply invoices with correct General Ledger codes weekly.
• Participate in and attend all required in-service training and education programs as scheduled.
• Other duties as assigned.

• Technical
  
  Skills:
  
  Individual must demonstrate current and ongoing competence in tasks assigned which indicates a specialized skill in this area above and beyond the average.
• Communication: Demonstrates an ability to effectively and regularly transfer information to necessary parties to improve the quality of work and to provide the supervisor with actionable, accurate data.
• Initiative: Is self‑motivated and personally competitive. Wants to achieve for the good of the Company and the team. Seeks additional work when they have capacity. Demonstrates an ability and desire to bring new ideas and solutions to the supervisor on an ongoing basis.
• Flexibility: The ability to quickly adapt to changing conditions. The ability to navigate obstacles with ease and professionalism.
• Interpersonal
  
  Skills:
  
  Focuses on solving conflict, not blaming; listens to others without interrupting; keeps emotions under control; remains open to ideas and tries new things.
• Teamwork: Balances team and individual responsibilities; encourages others and asks for help when needed. Exhibits patience and compassion.
• Professionalism: Ensures service is delivered on time and is of the highest quality. Assumes responsibility for mistakes. Presents themselves in a manner which enhances the brand image. Understands that no information is truly private and conducts online or social networking activities accordingly.
• Ethics: Treats people with respect; keeps…