Accounts Payable Specialist

Job Description

Company: At Cobalt Truck Equipment, we specialize in constructing custom, fully equipped trucks tailored to the unique needs of its clientele. Whether serving the construction, utility, or heavy equipment sectors, Cobalt has earned the trust of industry professionals who rely on their mechanics trucks, lube trucks, utility bodies, platforms, and more.

Summary:

The Accounts Payable Specialist is responsible for full-cycle accounts payable processing for a manufacturing operation, including vendor management, invoice processing, account reconciliations, 1099 reporting, expense administration, and payment processing. This role requires strong accounting knowledge, attention to detail, and the ability to manage a high-volume workload while maintaining accuracy and compliance.

Key Responsibilities:

• Manage company credit cards/reimbursables & post payment.
• Manage accounts payable, including invoice verification and payment processing.
• Supplier setup including verification of W-9 information
• Conduct account reconciliations to ensure accuracy and completeness of financial data.
• Support internal audit processes by providing necessary documentation and reports.
• Analyze discrepancies and help resolve accounting variances
• Ensure compliance with company policies and accounting standards
• Assist with internal and external controls
• Coordinate with other departments to gather financial information
• Communicate with vendors, clients and internal staff regarding payments and account issues
• Assist with employee expense processing and reconciliation
• Prepare and file annual 1099’s
• Help improve and streamline accounting processes and workflows
• Cross train and provide occasional support for accounting and office operations as needed.

Minimum Qualifications:

• Associate's degree in Accounting, Finance, or a related field;
  Bachelor's preferred
• Minimum 3 years of recent, full-cycle accounts payable experience.
• Intermediate Excel skills including pivot tables and VLOOKUP/XLOOKUP, and data analysis.
• Experience processing high-volume invoices in an ERP system
• Experience processing and filing 1099s
• Experience with vendor onboarding, including W-9 verification.
• Strong account reconciliation and problem-solving skills.
• Demonstrated ability to manage multiple priorities and meet month end deadlines.
• Excellent attention to detail and accuracy.

Preferred Qualifications:

• Experience in the manufacturing, production, or industrial accounting industries.

• This role is best suited for candidates who have owned accounts payable processes, managed vendor relationships, reconciled accounts, and worked within established accounting controls.

Work Environment

This position works in an office setting. This role routinely uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or type; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and sit for long periods of time. The employee must regularly lift and/or move objects up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work

This is a full-time Hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. with an hour lunch, work hours can vary based on need.

Other Duties: This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits

• Medical, dental and vision
• Employer paid life insurance and short and long term disability
• Flexible spending and health savings accounts
• Retirement plan with up to 5% company match
• Paid time off
• Paid holidays

Cobalt Truck Equipment is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We encourage all qualified individuals to apply.

Come work for a great team! Smarter | Faster | Less Down Time