City Clerk Archivist

City Clerk Archivist

Hiring Salary Range: $21.71 - $24.78/hour DOE

Department:
City Clerk's Office
Reports to (Role):
City Clerk
FLSA Status:
Non‑Exempt
Benefits Eligible:
Yes
PERSI Eligible:
Yes

Travel Required:

Minimal
Position(s) Supervised:
None

Schedule:

Generally, Monday through Friday, working hours between 8:00 am and 5:00 pm

* This position does not qualify for Visa Sponsorship.

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401(k) & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off (at least 4 weeks per year)
• Life Insurance with AD&D
• Short‑Term Disability
• Long‑Term Disability
• Flexible Spending Account
• Employer‑Funded HRA/VEBA Health Savings
• Wellness Program & Rewards
• Opportunity for public Service Loan Forgiveness
• Harvard Recreation Center Discounts
• Other Great Benefits!

The Archivist provides complex, specialized professional, administrative, and technical guidance to safeguard permanent records and historically valuable documents, while ensuring operational practices comply with state and local laws and policies. This position reports to the City Clerk with general supervision, allowing considerable independence for exercising judgment and initiative.

• Manages the organization, preservation, and protection of city‑wide records in accordance with state and city regulations.
• Develops organizational policies, standards, and processes that reflect best practices for records management.
• Creates and documents standard operating procedures (SOPs) and develops knowledge base content for city‑wide users.
• Oversees the indexing of paper and electronic records into the electronic content management system.
• Manages the city's records management, retrieval, retention, and destruction processes.
• Creates, manages, and assists departments with records retention and disposition schedules, document types, taxonomy, and keyword metadata in the records management system.
• Ensures proper inventory control of archived records.
• Develops and conducts training for education and outreach on all aspects of city‑wide records management.
• Assists the public and City staff in identifying records and information relevant to public records requests.
• Ensures timely responses to all requests, justifies any nondisclosure, and provides deletions for portions exempt under the Public Records Act.
• Works to preserve and catalog historical collections and records.
• Develops and updates essential policies, plans, procedures, and guides for collection care, processing, emergency planning, and public access.
• Monitors and assesses space and environmental needs, and plans for future growth and storage requirements.
• Leads various records‑related committees and provides advice and recommendations.
• Serves as a technical expert on paper and electronic records management issues to ensure city‑wide compliance.

• Attends meetings, conferences, workshops, and training sessions; reviews publications and audio‑visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such issues.
• Communicates and interacts with the public and co‑workers in a professional, empathetic, and positive manner.
• Responds quickly in crisis; works effectively under stressful conditions; displays an attitude of cooperation.
• Understands and complies with all rules, policies, and regulations; maintains prompt and regular attendance.
• Performs all marginal functions as assigned by an authorized employee, supervisor, and/or manager with or without reasonable accommodation.
• Assumes responsibility for other duties as required or assigned.

• High school diploma or General Education Degree (GED):
  Required.
• Associate's or Bachelor's degree in Public Administration, History, Archival Studies, or a closely related field:
  Preferred.
• Three (3) or more years of progressively responsible experience in records management, preferably in a lead or supervisory…