City Clerk Specialist Ii

Position Overview

City Clerk Specialist II – Nampa, :
Monday through Friday, 8:00 a.m.–5:00 p.m.

Hiring Salary Range: $21.71 – $24.78 per hour (DOE). FLSA Status:
Non‑Exempt. Benefits Eligible:
Yes. PERSI Eligible:
Yes.

Travel Required:

None.

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401(k) & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off (at least 4 weeks per year)
• Life Insurance with AD&D
• Short‑Term Disability
• Long‑Term Disability
• Flexible Spending Account
• Employer‑Funded HRA VEBA Health Savings
• Wellness Program & Rewards
• Opportunity for Student Public Service Loan Forgiveness
• Harvard Recreation Center Discounts
• Other Great Benefits

The Clerk Specialist II provides essential administrative support to the City Clerk, contributing to the smooth daily operations of the City Clerk's department. This role involves performing a range of highly responsible administrative tasks, such as supporting the preparation and distribution of agendas and minutes, and managing the receipt and assistance with the processing of various public records. Employees in this position require comprehensive knowledge of municipal clerk operations, policies, and procedures, along with exceptional sensitivity, tact, discretion, and professionalism in all duties.

• Prepare and maintain official records for the City, including the preparation and retention of meeting notifications, agendas, minutes, codes, and related documents; attend, record, and provide minutes of meeting proceedings; and provide information to the public or to City employees that requires interpretation of City policies, codes, rules, or procedures.
• Prepare and coordinate the publication, posting, and distribution of legal notices for public meetings and hearings; ensure that legal requirements are met for publication and posting of agendas and minutes.
• Respond to inquiries from City Council Members, City management and staff, and the general public regarding Council actions, official records, and interpretation of related policies, procedures, and laws; research, compile, and analyze data for special projects and reports, as needed.
• Assist the public and City staff by helping to identify records and information relevant to public records requests; ensure timely response to all requests and justify any nondisclosure and/or ensure deletion of any portions that are exempt from the Public Records Act.
• Receive claims against the City, subpoenas, and summons.
• Receive and process passports for community citizens.
• Perform a variety of administrative support tasks such as photocopying information, answering telephone calls, and maintaining records and files.
• Record, disseminate, and file all contracts, deeds, easements, ordinances, and resolutions.
• Issue city licenses and permits based on City Code.
• Review all ISP background checks for business licensing.
• Provide customer service to the general public and cemetery personnel for cemetery operations.

• Assist other City Clerk staff on special projects and provide research assistance to city staff when requested.
• Attend meetings, conferences, workshops, and training sessions and review publications and audio‑visual materials to remain current on principles, practices, and new developments in assigned work areas.
• Assume responsibility for other duties as required or assigned.

• High School Graduate or General Education Degree (GED):
  Required.
• 2+ years of progressively responsible experience providing complex administrative support to a municipal clerk’s office, elected or appointed public agency body, or public agency chief executive; records manager experience, interpreting and applying governmental operations, code maintenance, and applicable State statutes.
• And/or any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
• Ability to become a Certified Passport Acceptance Agent through the State Department within 60 days of hire.
• Ability to obtain a Notary Public for the State of Idaho within one (1) year of…