Administrative Support Manager - SWITC

35.42 - 36.54 USD per hour

Posted 3 days ago

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

The Administrative Support Manager provides leadership and oversight for financial operations, facilities support, and administrative services at the Southwest Idaho Treatment Center (SWITC) in Nampa
. This position ensures effective coordination of administrative functions that support the daily operations of the campus and the three state-run facilities located on campus.

The position is responsible for planning, organizing, and directing administrative support activities; monitoring financial and operational processes; coordinating facility-related needs; and ensuring compliance with department policies, procedures, and applicable state requirements. The Administrative Support Manager works closely with facility leadership, department staff, vendors, and other stakeholders to ensure resources and services are effectively managed.

This position is not eligible for telework.

The successful applicant will be required to complete a criminal history background investigation. Employment is dependent upon satisfactory results of the investigation.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Provide leadership and supervision for financial, facilities, and administrative support functions, including assigning work, establishing priorities, monitoring performance, and developing staff.
• Oversee financial operations including budgeting, expenditure monitoring, purchasing, accounts payable, financial reporting, reconciliations, and other fiscal activities to support responsible use of state resources.
• Assist with budget development and management by monitoring expenditures, identifying financial trends or concerns, preparing projections, and providing recommendations to facility leadership.
• Direct administrative support services including records, purchasing, correspondence, reporting, scheduling, document management, and other administrative functions necessary for effective facility operations.
• Oversee facilities support activities and coordinate with maintenance, contractors, vendors, and facility leadership to address building, grounds, equipment, utilities, and other operational needs.
• Coordinate campus-wide administrative and operational services supporting SWITC and the other state-run facilities located on campus, ensuring services are prioritized based on facility needs and available resources.
• Monitor compliance and internal controls related to financial, purchasing, administrative, and facilities processes and ensure activities are conducted in accordance with state and department policies and procedures.
• Develop and monitor contracts, purchases, and vendor relationships related to administrative, financial, facilities, and operational services.
• Prepare and analyze reports, correspondence, and other management information and provide recommendations to leadership regarding financial, administrative, staffing, facilities, and operational matters.
• Serve as a key administrative resource for facility leadership, collaborating with internal and external partners to resolve issues, improve processes, manage resources, and support the safe and effective operation of SWITC and its associated facilities.

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position.

It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Good knowledge of management practices. Typically gained byan associates degree, or completion of at least 4 upper division college courses, in business administration, public administration, or other closely related field that included all the essential elements of…