Administrative Assistant

Administrative Assistant

Company Introduction: "WE BUILD TRUST WITH FARMERS AROUND THE WORLD BY SUPPORTING THEM TO SUSTAINABLY IMPROVE THE QUALITY AND FLAVOR OF THEIR PRODUCTION." HM.CLAUSE is a Business Unit of Limagrain, an international agricultural co-operative founded and managed by farmers. HM.CLAUSE specializes in the breeding, production, and sale of vegetable seeds. From the world market to the farmer's market, we collaborate with our customers to deliver successful solutions for the agricultural challenges of today and produce the highest quality vegetable seeds for the future.

Our global team of experts and state-of-the-art research facilities enable us to work side-by-side with growers to provide the most regionally relevant and reliable vegetable seeds available.

Job Description:

You will be a great fit if you have experience similar to:

• Document Management
• Work Order Preparation — Prepares accurate work orders based on production and warehouse schedules; assigns them to the correct pack lines or processing areas.
• Assignment Coordination — Ensures pack lines and warehouse teams receive timely, correct documentation to maintain smooth material flow.
• Records Retention — Maintains organized digital and physical records in compliance with manufacturing and regulatory retention standards.
• Document Tracking — Tracks work order progress, updates logs, and ensure completed documents are filed accurately for audits and traceability.
• Quality Checks — Reviews all documents for accuracy, completeness, and compliance before distribution or filing.
• Cross Functional Collaboration
• Supply Chain Planning Support — Coordinates with Supply Chain Planning to align work orders with material availability, production priorities, and warehouse capacity.
• Customer Service Coordination — Works with Customer Service to address order changes, documentation issues, and customer specific requirements that impact production or shipping.
• Information Flow Management — Ensures timely communication between production, warehouse, supply chain, and customer service teams to prevent delays.
• Issue Resolution — Assists in resolving discrepancies related to orders, documentation, inventory counts, or production scheduling.
• General Administrative Support
• Office Coordination — Maintains office supplies, organizes shared work spaces, and supports daily administrative needs for production and warehouse teams.
• Meeting Support — Prepares agendas, takes meeting minutes, and distributes follow up materials for production, warehouse, and safety meetings.
• Data Entry — Updates ERP systems, inventory logs, production reports, and other operational databases with high accuracy.
• Customer Service — Provides general support to internal teams, visitors, drivers, and vendors as needed.

What we expect of you to be considered:

• Associate degree in business, operations, or related field
• 2-3 years experience in manufacturing, production, or warehouse operations
• Familiarity with work orders, pack lines, or production documentation
• Experience with inventory systems or supply chain processes

The rewards of working here:
You join an expert team of innovators and creators that collaborate with farmers around the world to sustainably enhance the taste and quality of healthy food. Our goal is to form teams that inspire and learn from each other as they work to elevate our products from seed to table. We recognize our employees as our most valued resource and work to create an atmosphere that is supportive, healthy, and progressive.

We promote an environment of wellness and well-being and hybrid schedules when it is appropriate for the position. It is an important and expanding piece of our local and global mission for Diversity & Inclusion programs and support groups in the corporate world.