Contracting Project Administrator

• Follow established standard work and processes using several enterprise systems
• Coordinate the transition of projects from Sales to Operations within enterprise business systems
• Administer projects throughout their entire life cycle to ensure contract compliance and successful delivery
• Coordinate with regional leadership, contract management, legal, and financial services
• Manage procurement processes according to project requirements
• Handle material ordering and tracking, and issue purchase orders and subcontracts to qualified vendors
• Coordinate monthly customer invoicing according to customer requirements and Project Manager direction
• Coordinate accurate and timely recording of project costs, including timesheets, forecasting assistance, and vendor invoices
• Use project reports to support cost tracking and project administration
• Review billing backlog and coordinate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims to resolve obstacles
• Ensure timely completion of projects and foster a positive culture through close interaction with internal and external customers

• High School diploma or GED and up to two (2) years of related experience and/or training, or equivalent combination of education and experience
• Strong communication skills
• Proactive approach and willingness to work independently and as part of a team
• Ability to perform problem solving, decision making, rational thinking, and exercise good judgment
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, is an asset
• Knowledge of construction law and regulations is an asset
• Familiarity with HVAC systems is preferred but not required
• Flexibility to work overtime and weekends as required

Demonstrates strong project administration capabilities, ensuring contract compliance and successful delivery while coordinating with various stakeholders. Proficient in managing procurement processes and financial systems to support project execution and invoicing.

• Project Administration
• Procurement Management
• Financial Systems Experience
• Strong Communication Skills
• Problem Solving

• Project Cost Tracking
• Material Ordering
• Purchase Order Issuance
• Contract Compliance
• Invoicing
• Accounts Receivable
• Accounts Payable
• Construction Law Knowledge
• HVAC Systems Familiarity

• Proactive Approach
• Team Collaboration
• Decision Making
• Rational Thinking
• Good Judgment

• Construction Regulations
• Financial Services
• Customer Interaction

• Enterprise Systems
• Project Reports