Payroll Manager

Hiring Salary Range: $57,678-$79,040/Annually, DOE

NAMPA,

Payroll Manager

Department:
Finance

Reports to (Role):
Chief Finance Officer

FLSA Status:
Exempt

Job Code: 5117

Pay Grade: 19E

Travel Required:

None

Position(s) Supervised:
Yes

Revised: 08/20/2025

The role of the Payroll Manager is to perform all activities necessary to process payrolls, including maintaining related records; filing tax reports and voluntary deduction reports; processing involuntary deductions such as levies and garnishments; preparing accounting transactions and documents; performing month-end/quarterly/annual reconciliations; evaluating and preparing audit reports; documenting and updating procedures; and preparing any special reports for management. Must be adept at handling information of a highly confidential nature, highly detail-oriented, and have the capacity to provide impeccable communication to both internal and external customers.

The work is performed under the supervision and direction of the Chief Finance Officer, but considerable leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with assigned supervisors and all other City employees. The principal duties of this class are performed in a general office environment.

• Responsible for processing all City payroll and related activities.
• Prepares special manual payroll checks, supplemental checks, replacement checks, and check reversals, in accordance with established security protocols and procedures.
• Maintain accurate and detailed payroll records; accurately prepare payroll, tax, benefit, and other required reports.
• Conduct the analysis and resolution of unexpected delays, anomalies, or miscalculations in the payroll data.
• Collaborate with City personnel to identify needs, resolve issues, and create processes that ensure accurate processing of employee payroll, analysis, and reconciliations.
• Prepares and pays Federal taxes through the Electronic Federal Tax Payment System (EFTPS).
• Prepares and pays Idaho withholding taxes through the Idaho Electronic Funds Transfer (EFT).
• Creates the Public Employee Retirement System of Idaho (PERSI) files and submits a funding request to the financial institution.
• Monitors ACH electronic funds transfers, postings, and returns after each pay date and takes action, as necessary.
• Verifies combined payroll register net pay and calculates payroll funding requests to Treasury each pay period.
• Prepares Federal and Idaho Department of Labor quarterly reports.
• Balances earnings and taxes for completion of annual W-2 and 1099 Forms.
• Processes IRS and court orders, including child support garnishments, tax levies, federal bankruptcy orders, and student loan garnishments.
• Develops internal control procedures to ensure the City's compliance with federal and state tax law as well as PERSi.
• Maintains payroll system tax tables to ensure accuracy of information and compliance with appropriate laws for payroll.
• Continually evaluates, monitors, and reviews internal operations and procedures to identify potential improvements in overall efficiency.
• Research payroll records to compile information needed by individual employees, City departments, or outside agencies such as the State of Idaho retirement systems.
• Independently plan and organize work for accomplishment against strict deadlines.
• Work independently; display an attitude of cooperation and work harmoniously with all levels of City employees and other organizations.
• Communicate effectively at a level necessary for efficient job performance.
• Trains coverage and support staff in basic functions in processes…