Administrative Assistant​/Receptionist

Administrative Assistant – Nanimo, BC, Canada (Part Time)

Wexford Creek Seniors Community of Park Place Seniors Living is looking for an administrative assistant to join our team at our Nanimio BC long term care Home. This person will work to support the daily operations of the Home.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

• Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care
• Answer and direct phone calls, emails, and inquiries in a timely manner
• Manage incoming and outgoing mail and courier services

• Support the Business office Coordinator & Site Leader with day-to-day administrative operations
• Maintain accurate records, files, and reports (Resident, Staff, and operational data)
• Prepare correspondence, meeting minutes, and internal communications
• Order office supplies and coordinate equipment servicing as needed

• Assist with Resident move-ins and move-outs, including documentation and data entry
• Support special events, meetings, and site initiatives
• Act as a helpful resource for Residents and Families, ensuring a positive experience

• Assist with basic financial transactions such as petty cash and comfort accounts
• Use internal systems to maintain accurate information and reports

• Administrative Assistant, Office Administration, or Business Administration experience (health care or seniors living an asset)
• Strong organizational skills with exceptional attention to detail
• Professional, friendly communication style—written and verbal
• Ability to manage multiple priorities with discretion and confidentiality
• Proficiency with Microsoft Office and comfort with learning new systems
• A genuine passion for supporting seniors, families, and care teams