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Administrative Assistant/Receptionist
Job Description & How to Apply Below
Administrative Assistant – Nanimo, BC, Canada (Part Time)
Wexford Creek Seniors Community of Park Place Seniors Living is looking for an administrative assistant to join our team at our Nanimio BC long term care Home. This person will work to support the daily operations of the Home.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
What You'll Do
Reception and Communication
Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care
Answer and direct phone calls, emails, and inquiries in a timely manner
Manage incoming and outgoing mail and courier services
Administrative and Operational Support
Support the Business office Coordinator & Site Leader with day-to-day administrative operations
Maintain accurate records, files, and reports (Resident, Staff, and operational data)
Prepare correspondence, meeting minutes, and internal communications
Order office supplies and coordinate equipment servicing as needed
Resident and Family Support
Assist with Resident move-ins and move-outs, including documentation and data entry
Support special events, meetings, and site initiatives
Act as a helpful resource for Residents and Families, ensuring a positive experience
Financial and Systems Support
Assist with basic financial transactions such as petty cash and comfort accounts
Use internal systems to maintain accurate information and reports
What you Bring
Administrative Assistant, Office Administration, or Business Administration experience (health care or seniors living an asset)
Strong organizational skills with exceptional attention to detail
Professional, friendly communication style—written and verbal
Ability to manage multiple priorities with discretion and confidentiality
Proficiency with Microsoft Office and comfort with learning new systems
A genuine passion for supporting seniors, families, and care teams
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