Philanthropy & Community Engagement Coordinator

Organization Overview :

Based in Nanaimo with facilities in Nanaimo and Port Hardy, Loaves and Fishes Community Food Bank is a rapidly growing, well respected entrepreneurially driven nonprofit with operations across the BC Coast. From Victoria to Haida Gwai, Loaves and Fishes is making food available to people in need.
Purpose and

Summary of the Role :
Reporting to the Director of Philanthropy & Revenue Generation, the Philanthropy & Community Engagement Coordinator plays a key support role in advancing Loaves & Fishes’ fundraising, donor stewardship, and community engagement efforts. This position provides day-to-day coordination support for donor relations, fundraising, communications, volunteers, and administrative activities related to philanthropy and volunteering. The Coordinator supports donor stewardship, manages inquiries, assists with fundraising campaigns, and helps ensure a positive, professional experience for donors, partners, volunteers and community supporters.
Supervision:
Is responsible to the Director of Philanthropy & Revenue Generation.
Works closely with:

Key Responsibilities

Support donor stewardship activities including acknowledgements, follow-ups, and relationship tracking

Prepare donor correspondence including thank-you letters, emails, newsletters and impact updates

Maintain accurate donor records including Tax Receipting and database management.

Prepare and manage donor mailings, including mail merges and list management

Support donor recognition and stewardship initiatives

Serve as a point of contact for third-party fundraisers and community-led initiatives

Assist with coordination of fundraising campaigns and events

Track donations and campaign activity

Support preparation of fundraising materials and follow-up communications

Assist with event logistics and post-event reporting

Communications & Digital Support

Update website content related to fundraising and donor engagement

Assist with content creation using Canva and other digital tools

Support email communications and online fundraising efforts

Assist with basic graphic design and content formatting

Support the use of emerging technology and AI tools

Administrative & Operational Support

Respond to donor and public inquiries in a professional and timely manner

Maintain organized digital records and spreadsheets

Assist with reporting and tracking of fundraising activity

Support internal documentation and filing systems

Assist with general office and administrative duties

Team & Organizational Support

Work collaboratively with staff and volunteers

Participate in meetings and planning sessions

Contribute to a respectful, inclusive workplace culture

Uphold the mission and values of Loaves & Fishes

Other duties as reasonably assigned from time to time

Qualifications & Experience

Post-secondary education or equivalent experience preferred

. Strong organizational and time-management skills

Proficiency with Microsoft Office, Canva, CRM and digital tools

Experience with mail merges and spreadsheets

Comfortable learning emerging technologies

Excellent interpersonal skills

Review
A trial period review will take place with the Director of Philanthropy and Revenue Generation within 3 months of starting the position. An annual review will take place in February of each year.

Terms:

Permanent, Full Time, 40 Hours per week.

Hours:

40 Hours per week (flexibility within regular working hours)
Compensation:
The salary range for this position is $23.00–$26.00 per hour, commensurate with experience and qualifications.
This position includes access to benefits and paid time off in accordance with organizational policy and employment status.

Our Values, Vision & Mission
Our Vision We envision a time when everyone has access to the food they require to thrive.

Our Mission To implement the collection and distribution systems required to give people access to the food they require to thrive.

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