Hospitality Sales & Administrative Coordinator

GS Hospitality Group Ltd.
GS Hospitality Group Ltd. is a growing hospitality organization dedicated to delivering exceptional guest experiences and high service standards across Western Canada.

Our portfolio includes hotels, restaurants, banquet and event facilities, a brewery, and other hospitality-related businesses. With operations spanning British Columbia, Alberta, and Saskatchewan, we are focused on sustainable growth, strong community relationships, and continuous improvement in service and operations.

Based on Mid Vancouver Island, our team works collaboratively to drive business success while creating memorable experiences for guests, clients, and community partners.

Position Overview
GS Hospitality Group is seeking an organized, motivated, and relationship-focused  Hospitality Sales & Administrative Coordinator  to support the continued growth of our hospitality portfolio.

This full-time position is based on Mid Vancouver Island and combines administrative coordination, client relationship management, sales support, and business development activities. The successful candidate will work closely with company leadership to support sales initiatives, maintain client relationships, assist with corporate account development, and help drive revenue across our hotels, restaurants, and hospitality businesses.

The role will involve occasional travel throughout British Columbia, Alberta, and Saskatchewan to attend client meetings, networking events, property visits, and industry functions.

This role is ideal for a hospitality professional looking to transition into a sales-focused career while utilizing their strong organizational, communication, and customer service skills. We are looking for someone with a hospitality background, a strong drive to succeed, and a genuine interest in building business relationships and supporting company growth.

Key Responsibilities - Administrative & Sales Coordination

Prepare proposals, contracts, rate agreements, presentations, and client correspondence.

Maintain accurate client records, sales databases, and contact information.

Assist with lead tracking, follow-up communications, and sales reporting.

Coordinate sales activities, appointments, client visits, and property tours.

Prepare sales reports, forecasts, and business development updates for leadership.

Assist with marketing initiatives, promotional campaigns, sponsorship opportunities, and community partnerships.

Support special projects, research assignments, and administrative tasks as required.

Help ensure company information, sales materials, and client records remain accurate and up to date.

Sales & Business Development

Assist in developing and maintaining corporate accounts for business travel, project crews, government agencies, sports teams, and group accommodations.

Support efforts to generate hotel room night production and increase occupancy across company properties.

Identify potential business opportunities through networking, referrals, prospecting, and community engagement.

Conduct sales calls, client visits, networking meetings, and presentations.

Assist with preferred rate agreements and corporate partnership opportunities.

Promote hotel accommodations, restaurants, meeting spaces, catering services, and hospitality offerings across the company portfolio.

Represent GS Hospitality Group at networking events, trade shows, tourism functions, and community events.

Support initiatives that generate new revenue opportunities and strengthen client relationships.

Relationship Management

Build and maintain positive relationships with corporate clients, community organizations, tourism partners, and local businesses.

Provide exceptional customer service and professional communication in all interactions.

Work closely with hotel, restaurant, and operations teams to support business growth initiatives.

Foster relationships that generate repeat business and referrals.

Assist in identifying market trends and new opportunities for growth.

Qualifications

Previous experience in hospitality, tourism, hotels, restaurants, guest services, customer service, or administration is preferred.

Hospitality industry experience is…