Community Preservation Committee Administrative Assistant

Salary: $30.90 - $42.48 Hourly
Location : 16 Broad Street, Nantucket MA 02554
Job Type: Part-time
Remote Employment: Flexible/Hybrid
Job Number: 00367
Department: Housing Department
Division: Housing Department
Opening Date: 06/04/2026
Closing Date: 6/21/2026 4:00 PM Eastern

Description
Town of Nantucket

Community Preservation Committee

Administrative Assistant
Essential Duties
Under the direction of the Municipal Housing Director, the Administrative Assistant provides clerical support to the Community Preservation Committee (CPC), including preparing agendas, meeting notices, and minutes in compliance with Open Meeting Law. Serves as liaison between the CPC, Town departments, State agencies, and the public. Maintains official records and updates CPC information on Town and State websites. Reviews grant applications, monitors project balances, processes invoices, and manages office operations while responding to public inquiries.
Qualifications
Associate degree and at least one (1) year of office experience, or an equivalent combination of education and experience. Proficiency in Microsoft Office and database/spreadsheet applications preferred. Must possess a valid Massachusetts Class D driver's license. Knowledge of municipal government and Massachusetts Open Meeting Law preferred.
Part-Time; 19 Hours Per Week;
Non-Union

Hourly Rate: $30.90- $42.48
Statement of Duties:
Under the administrative direction of the Municipal Housing Director, the Administrative Assistant performs clerical tasks of the Community Preservation Committee (CPC) office, which includes processing of accounts payable, administration of CPC public meetings and community distribution of CPC initiatives. The Assistant is the point of contact for the Committee and the public at large.
Supervision Required:
Under the general administrative supervision of the Housing Director or designee, the employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction as needed. Supervisor reviews work to remain aware of progress, work methods, and technical accuracy.
Supervisory Responsibility:
The employee does not supervise other Town employees.
Confidentiality:
The employee has regular access to limited confidential information in accordance with the State Public Records Law.
Accountability:
Failure to meet deadlines, exercise sound judgment, or avoid errors may lead to negative public perception, legal repercussions, and financial penalties or citations imposed by the State.
Judgment:
Numerous standardized practices, procedures or general instructions govern the work performed and, in some cases, may require additional interpretation. Independent judgment may occasionally be required to address unique situations, while maintaining confidentiality.
Complexity:
The work consists of a variety of office duties which generally follow standardized practices, procedures, regulations or guidelines. The sequence of work and/or the procedures followed vary according to the nature of the activity and/or the information involved.
Work Environment:
Work is performed in a standard office environment. Noise or physical surroundings may be distracting. There are frequent interruptions.
Nature and Purpose of Public Contact:
Relationships with co-workers and the public involve frequent explanation, discussion or interpretation of practices, procedures, regulations or guidelines in order to render service, plan or coordinate work efforts. More than ordinary courtesy, tact, and diplomacy may be required to respond to requests for information or to exchange with uncooperative or uninformed persons.
Occupational Risk:
Risk exposure to the employee is similar to that found in a standard office setting.

Essential duties/ responsibilities/ functions
Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Government & Interagency Liaison

• Serve as the primary liaison between the municipality, the Community Preservation Committee, the Community Preservation Coalition, and other governmental entities.
• Coordinate with state agencies, municipal administration departments, public officials, and regulatory bodies on CPC-related matters.
• Communicate CPC compliance with CPA legislative requirements and related regulatory updates.
• Prepare CPC agendas, meeting notices, and minutes to ensure proper public disclosure, accessibility, and transparency and compliance with the Open Meeting Law.
• Ensure timely public access to meeting minutes, records, and government documents.

Records Management & Reporting

• Maintain complete and accurate records of CPC meeting notices, minutes, applications, reports, contracts, deed restrictions, and grant documentation.
• Prepare and submit required compliance,…