Office Manager

Office Manager

Reports to the Project Manager and supports the 100+ member project team. The Office Manager functions include scheduling meetings, reserving conference call numbers and webinar meetings, tracking timesheets, managing security badges, onboarding and offboarding new staff, and meeting all other administrative needs of the project team. The goal of the Office Manager is to ensure the project team is supported in such a way to maximize their efficiency and productivity.

The competencies critical to this position include superb organizational skills, proactive identification of issues, friendly, customer service attitude and disposition, keen attention to detail, and the ability to identify inefficiencies and recommend solutions. Candidates must be able to communicate clearly and concisely with diverse audiences, in both oral and written contexts, and be comfortable giving and receiving feedback.

* Collects, reviews, and coordinates the approval of all project staff time sheets

* Manages team calendars including project meetings and project team calendar (vacations, sick time, etc.)

* Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement processes and proactively addressing supply shortages and equipment repairs

* Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports

* Bachelor's degree with 3 years' experience, or equivalent