Administrative Assistant - Part Time

Overview

Stag’s Leap Wine Cellars is a luxury wine estate that is proud to call Napa Valley our home. We are best known for producing the Cabernet Sauvignon that beat the best of Bordeaux in the 1976 Judgment of Paris. Today, our wines are a force for gatherings and conversations to serve the well-being of our consumers, our communities, and our land.

Simply put, we offer outstanding wines from one of the best regions in the world.

Under the direction of the Senior Vineyard Manager, the Administrative Assistant assists with all administrative support for the SLWC vineyard team.

Twenty (20) hours per week

4 hours per day Monday through Friday (flexible hours between 7am-4pm)

Fixed schedule each day

Please include a cover letter with your resume when applying for the role

• Communicate with Farm Labor Contractors to receive and audit timecards on a daily basis
• Utilize AgCode extensively for time entry of FLC and internal employees
• Maintain updated list of vineyard material costs in Ag Code
• Utilize Paylocity and Agcode for internal vineyard employee payroll
• Assisting HR with onboarding new employees, scheduling trainings, and helping employees with questions regarding using the Paylocity app
• Build year to year comparisons of data to track trends in costs and hours per acre of vineyard activities using AgCode and Excel.
• Assist vineyard management team with any special projects such as research projects, safety, compliance, and communication
• Responsible for compliance with sustainability policies and practices which are economically viable, socially acceptable, and environmentally sound. This is done by supporting the CCOF and ROA program for farming sustainably, conservation, energy efficiency, and recycling
• Follow safe operating procedures, support safety programs and policies to safeguard personal safety, company property, environmental and team member’s safety
• Administrative and office support for the Vineyard Operations team
• Utilize Net Suite to ensure timely payment of vendors
• Assist with onboarding new vendors in Net Suite database
• Other duties as assigned

• Bilingual Spanish/English
• Team Player – ability to thrive in a tightly-knit collaborative team environment
• Self-starter – able to identify work that needs to be done and do it without being instructed to do so
• Required to possess a valid driver's license and driving record must be insurable
• Computer skill requirements include: MS Word, MS Excel, and MS Outlook
• Must be detail oriented and precise.
• Must be organized and keep good records.
• Must communicate messages clearly with management, employees, and vendors.
• Must have a strong background in data entry and management
• Must be eager to continue learning and to expand on his/her wine growing knowledge.
• Commitment to safely with and around all aspects of a vineyard and winery environment.
• AgCode experience a plus or ability to learn
• Net Suite experience a plus or ability to learn
• Able to lift 50 lbs.

Stag’s Leap Wine Cellars is an Equal Opportunity Employer.

Job Type: Part-time

Pay: $26.00 - $28.00 per hour

Benefits:

• 401(k)
• Flexible schedule

Language:

• Spanish (Required)
• English (Required)

Ability to Commute:

• Napa, CA 94558 (Required)

Ability to Relocate:

• Napa, CA 94558:
  Relocate before starting work (Required)

Work Location:

In person