Office Assistant : CA-Napa-

Office Assistant/Medical Records and Billing

Company:
Atlas Home Health

Location:

Napa, CA

Job Type: Full-Time

Experience level: 3-5 years

Reports to:

Administrator / CEO

Atlas Healthcare, LLC is seeking a reliable, detail-oriented Office Assistant to support daily administrative and clerical operations. This role plays a key part in ensuring the office runs smoothly, efficiently, and professionally. The Office Assistant will handle front desk duties, administrative coordination, basic bookkeeping, medical records + billing, scheduling, and general office support while delivering excellent customer service to clients, staff, and vendors.

The ideal candidate is highly organized, proactive, and comfortable managing multiple responsibilities in a fast‑paced office environment.

Atlas Home Health is a California licensed provider of high‑quality home caregiving and nursing services tailored to private clients and individuals with long‑term disabilities in Napa, CA. We are committed to delivering exceptional, personalized care that promotes comfort, dignity, and independence. Our team is passionate about making a meaningful difference in the lives of others. Learn more at

• Answer and route incoming phone calls; greet and assist clients and visitors professionally
• Schedule appointments, meetings, and maintain calendars
• Organize meetings, prepare materials, and take accurate meeting minutes when required
• Maintain organized electronic and paper filing systems
• Process incoming paperwork, make copies, scan, fax, and distribute documents
• Sort and distribute incoming mail; prepare outgoing correspondence
• Write and distribute emails, memos, and letters
• Perform fast and accurate data entry into electronic systems
• Maintain and manage EHR and medical records systems, accurately enter and update patient documentation, ensure HIPAA compliance, and support coordination between clinical, administrative, and billing functions
• Address customer questions or concerns with professionalism and discretion
• Support staff across departments with clerical and administrative tasks
• Maintain confidentiality of company and client information at all times

• High school diploma or GED required; some college, associate degree, or administrative training preferred
• Previous experience in an administrative, clerical, office assistant, office coordinator, or similar role
• Strong customer service skills with professional phone etiquette
• Excellent verbal and written communication skills
• Highly organized with strong time‑management and prioritization abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint);
  Google Workspace preferred
• Familiarity with office equipment such as printers, scanners, fax machines
• Strong attention to detail and accuracy in data entry and documentation
• Ability to work independently, exercise sound judgment, and manage multiple tasks
• Problem‑solving mindset with the ability to remain calm under pressure

• Target Compensation: $30/hour DOE
• Paid Time Off: 3 weeks PTO + California Sick Time
• Health Benefits:
  
  Medical, dental, and vision coverage
• Retirement: 401(k) plan with up to $1,000 annual employer match
• Career Growth:
  Paid training, mentorship, and opportunities for advancement
• Supportive Team:
  Work alongside a passionate, mission‑driven group in a dynamic environment

Atlas Home Health is an equal opportunity employer.