Office Assistant - Recreation; Part-Time

Description

The City of Napa is seeking a dependable, customer-focused Office Assistant I (Part-Time) to provide clerical and receptionist support for our Recreation Division. This position serves as a primary point of contact for the public and plays an essential role in supporting daily departmental operations. If you enjoy helping others, take pride in your organizational skills, and thrive in a fast-paced, team-oriented environment, we encourage you to APPLY TODAY!

• Available to work Monday - Friday, 10:00AM - 2:00PM
• Bilingual in English and Spanish to effectively serve our community
• Committed to delivering excellent customer service

Successful Candidates for the Office Assistant I (Part-Time) role will have demonstrated success in the following competencies:

• Collaborating:
  Working cooperatively with others to help a team or work group achieve its goals.
• Communication:
  Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message; listening actively to others.
• Customer Focus:
  Ensuring that the (internal or external) customer's perspective is a driving force behind strategic priorities, business decisions, processes, and individual activities; crafting and implementing service practices that meet customers' and own organization's needs; promoting and operationalizing customer service as a value.
• Managing Work:
  Effectively managing one's time and resources to ensure that work is completed efficiently.
• Quality Orientation:
  Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over time.

Part-Time Extra Help positions are not to exceed 1,000 hours in a fiscal year (July 1 - June 30). Temporary and part-time employees are at-will and not covered by the Civil Service System. Some benefits for temporary employees include sick leave, temporary employee retirement plan, and 3.5% bilingual pay if applicable.

Under general supervision, performs a variety of routine to difficult office support work which may include receptionist duties, typing, word processing, recordkeeping and filing; and performs related work as assigned.

Duties may include, but are not limited to, the following:

• Acts as receptionist, receiving visitors and the public in reception or general office areas; responds to inquiries with factual information regarding City services and directs visitors to appropriate areas for scheduled appointments or meetings.
• Screens phone calls, takes messages and provides factual information regarding City activities and services which may require the use of tact and judgment.
• Drafts a wide variety of reports, forms and specialized documents related to the area of assignment.
• Drafts materials from notes or brief instructions using a personal computer.
• Proofreads and checks materials for accuracy, completeness, compliance with City policies and correct English usage including grammar, punctuation, and spelling.
• Enters and retrieves data and prepares reports from software systems following established formats; prepares a variety of reports which may involve arithmetic calculations; reviews reports for accuracy and makes corrections as required.
• Processes forms, such as purchase requisitions, orders and others specific to the area assigned; may compile, review for accuracy and forward payroll documentation; establishes and maintains office files.
• Operates standard office equipment; performs such office support activities as opening and distributing mail, processes outgoing mail and orders and maintain an inventory of office supplies.
• Provides back-up relief for other office support staff.
• Other related duties as assigned.

Knowledge of:

• Office practices and procedures, including filing and the operation of standard office equipment;
• Correct English usage, including spelling, grammar and punctuation;
• Business letter writing and the standard format for typed materials;
• Basic business data processing principles and the use of word processing…