Senior Event Manager

Company Description

Stanly Ranch, Auberge Collection is the resort of new Napa, bringing a bold, dynamic energy and creating an unrivaled destination and community itself. Set on over 700 acres of rolling vineyards and farmland in the southern section of Napa Valley’s wine-growing region with access to both Napa and Sonoma, the resort includes 135 airy cottage guestrooms and suites, featuring outdoor terraces with fire pits and views of the Mayacamas Mountains.

Stanly Ranch offers a rare ownership opportunity consisting of a limited collection of three- to six-bedroom Vineyard Homes and furnished two-bedroom Villas. The resort features Halehouse, an Auberge spa offering targeted and intentional treatments that help you reach your full potential, three unique dining venues including Bear, which pays homage to local farmers and makers, and a behind-the-scenes look at wine country with a unique range of thrilling adventures and immersive experiences.

Embracing its 100-year Napa Valley history, Stanly Ranch, Auberge Collection has undergone an evolution from a working ranch to a deeply-rooted luxury destination capturing the casual honest luxury of culture and cultivation.

Join the team as Senior Event Manager and become one of the authors in our story. The Senior Event Manager is a key leader within the Events team, responsible for the full lifecycle of assigned Weddings, Corporate and Social events - from initial client engagement through event planning, execution, billing, and post-event follow-up. This position combines strong client management skills with exceptional event-planning and operational expertise.

The Senior Event Manager develops and maintains trusted relationships with clients, wedding and third-party planners, and industry partners while ensuring each event is thoughtfully planned, financially sound, operationally successful, and reflective of Stanly Ranch's standards of luxury hospitality. The Senior Event Manager works closely with the Director of Events, Sales team, Event Managers and Coordinators, Banquets, Culinary, Reservations, Front Desk/Rooms, Accounting, and other hotel departments to ensure seamless communication and execution.

The role requires strong business acumen, sound judgment, exceptional follow-through, and the ability to confidently lead complex programs and resolve issues in a fast-paced environment.

Please note that this is not an exhaustive list of everything that needs to be done. Within the Auberge family, our people always find new ways to look after the business, their guests, and their teammates. Within this, the key responsibilities for this position are:

• Own the planning and detailing process for assigned events from contract turnover through final billing and post-event follow-up.
• Develop and maintain accurate and comprehensive Banquet Event Orders (BEOs) and Group Resumes, ensuring all client commitments and operational details are clearly communicated.
• Develop cost estimates, budgets, planning timelines, and event-related documentation.
• Lead and participate in weekly BEO and Resume meetings, ensuring information is accurate, complete, and distributed according to established timelines.
• Schedule and lead Pre-Conference meetings with clients and appropriate department heads.
• Guide clients through menu selection and event details while identifying opportunities to enhance the overall program.
• Maintain consistent, timely communication with clients and planners throughout the planning process, providing timely responses and proactive follow-through.
• Coordinate room blocks, event spaces, menus, rentals, entertainment, transportation, vendors, guest experiences, and other program…