Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to the President and collaborate closely with the Board of Trustees and senior leadership team in Lisle, Illinois. This role is ideal for a highly experienced, detail-oriented individual who can manage shifting priorities, protect confidential information, and keep executive operations running efficiently. The successful candidate will bring sound judgment, strong communication skills, and the ability to anticipate needs before they arise.

Salary: $115,000-$145,000

Benefits:
Health, Vision, Dental, STD, LTD, Life Insurance, HSA, FSA, 401K, PTO

Responsibilities:

• Manage the President's schedule by coordinating meetings, resolving conflicts, and ensuring priorities are aligned with key organizational goals.
• Prepare the President for appointments, presentations, and events by gathering materials, tracking action items, and maintaining awareness of emerging internal and external matters.
• Partner with the Board of Trustees by organizing meeting logistics, assembling agendas and presentation packets, updating orientation resources, and documenting meeting outcomes.
• Maintain accurate board governance records, including trustee terms, vacancies, disclosures, official templates, and other materials that support effective board administration.
• Coordinate committee activities for governance-related groups by handling scheduling, distributing documents, recording minutes, and tracking annual board and organizational updates.
• Oversee the electronic board portal by uploading materials, maintaining directories and handbooks, archiving meeting content, and serving as the point of contact for platform-related updates.
• Support Senior Leadership Team and Leadership Team meetings through agenda preparation, document coordination, and day-of-meeting logistics.
• Arrange executive travel and related expenses, including itineraries, reservations, and reconciliation support, while ensuring a seamless experience for leadership.
• Draft and format correspondence, reports, and presentation materials that reflect a high standard of accuracy and consistency.
• Take on additional administrative and executive support duties as needed to meet evolving organizational priorities.