Grant Accounting Support Specialist

Overview

The Grant Accounting Support Specialist provides essential accounting and administrative support for grant-related financial activities. This role supports the Director of Accounting - Grant Compliance and Reporting in ensuring accurate grant accounting, proper documentation, and compliance with federal, state, and private grant requirements. The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Excel, and demonstrates a strong work ethic with the ability to manage multiple priorities.

Reports To:

Director of Accounting - Grant Compliance and Reporting

Department:
Finance

Job Status:
Non-Exempt

Responsibilities:

Grant Accounting & Financial Support

* Assist in maintaining post-award grant files, including grant agreements, budgets, cost summaries, and supporting documentation.

* Support the tracking and reconciliation of grant-related expenditures to ensure accuracy and compliance.

* Assist with coding grant costs accurately in the general ledger in coordination with accounting and project teams.

* Help prepare internal financial reports and schedules related to grant activity.

* Support the timely preparation of grant reporting materials and supporting documentation for submission.

* Perform routine reviews of financial data to identify discrepancies and escalate issues as needed.

* Provide support documentation during compliance audits.

Documentation & Organization

* Maintain organized electronic and physical grant records in accordance with internal controls and audit requirements.

* Assist with documentation requests related to audits, monitoring visits, and compliance reviews.

* Track grant deadlines, reporting calendars, and required deliverables.

Administrative & Cross-Functional Support

* Coordinate with Accounting, Finance, Operations, and Project teams to gather required financial and supporting data.

* Provide administrative support related to grant compliance processes and internal reviews.