Accounts Payable Supervisor

Responsibilities

• Accounts Payable Operations – Oversee the full‑cycle accounts payable process, including invoice intake, coding, approval workflows, and payment processing
• Ensure timely and accurate processing of vendor invoices, credit memos, and employee reimbursements
• Manage weekly payment runs (ACH, wire, and check) and maintain payment schedules
• Vendor Management – Maintain vendor records, including W-9s and payment terms
• Respond to vendor inquiries and resolve discrepancies in a timely manner
• Build and maintain strong vendor relationships to support efficient operations
• Team Leadership – Provide guidance, training, and support to AP staff
• Review work for accuracy and adherence to internal policies
• Assist in setting priorities and monitoring team performance
• Financial Controls & Compliance – Ensure compliance with company policies, internal controls, and regulatory requirements
• Support month‑end and year‑end close processes, including accruals and reconciliations
• Assist with audits by providing documentation and responding to auditor requests
• Process Improvement – Identify and implement process improvements to increase efficiency and accuracy
• Support automation initiatives and system enhancements (ERP/AP systems)
• Develop and maintain standard operating procedures
• Reporting & Analysis – Prepare AP aging reports and assist with cash flow planning
• Monitor outstanding liabilities and ensure proper tracking
• Provide reporting and insights to Accounting leadership as needed

• Education & Experience – Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 3–5+ years of accounts payable experience, with at least 1–2 years in a lead or supervisory role
• Experience in agriculture, manufacturing, or food production environments is a plus
• Skills & Competencies – Strong knowledge of accounts payable principles and best practice
• Experience with ERP systems – QUICKBOOKS, Net Suite, SAP, Microsoft Dynamics, or similar
• Proficiency in Microsoft Excel and accounting software
• High level of accuracy, attention to detail, and organization
• Strong problem‑solving and communication skills
• Ability to manage deadlines and prioritize in a fast‑paced environment