Payroll Specialist

Description We are looking for a Payroll Specialist to join a nonprofit behavioral healthcare organization in Naples, Florida. This contract opportunity with permanent potential is ideal for someone who can manage payroll with precision, support employees with pay-related questions, and contribute to accurate financial reporting in a regulated healthcare environment. The position plays an important role in maintaining compliance, supporting grant-related accounting activities, and helping ensure payroll operations run smoothly and on schedule.

Responsibilities:

- Manage end-to-end biweekly payroll for salaried and hourly staff, including special payments, pay corrections, and retroactive adjustments.

- Audit time and attendance records to confirm accuracy, resolve inconsistencies, and ensure employees are paid correctly.

- Compute earnings such as overtime, differentials, incentive pay, and standard wages while maintaining current payroll records and deduction data.

- Administer required with holdings and legally mandated deductions, including garnishments and levies, in accordance with applicable regulations.

- Support year-end payroll activities by reviewing annual wage data, assisting with tax form preparation, and coordinating any necessary corrections.

- Prepare payroll-related reconciliations, record journal entries, and investigate variances affecting general ledger balances.

- Identify payroll system or configuration issues, resolve recurring errors, and recommend process improvements that strengthen accuracy and efficiency.

- Handle employee reimbursement payments and help verify timely payroll tax submissions while maintaining complete supporting documentation.

- Assist with grant accounting needs by contributing to reporting, invoice preparation, and cost allocation tracking for funded programs.

- Produce scheduled and ad hoc payroll reports, safeguard confidential employee information, and provide additional finance support as needed. Requirements - Associate degree in Accounting, Finance, Business, or a related discipline, or at least five years of hands-on payroll experience.

- Minimum of 2 years of experience in payroll processing, including full-cycle payroll responsibilities.

- Working knowledge of payroll regulations, wage and hour compliance, tax with holdings, and payroll recordkeeping requirements.

- Experience with general ledger reconciliation, payroll accruals, and financial reporting; exposure to grant accounting is highly valued.

- Strong communication and analytical problem-solving skills with the ability to address payroll questions and resolve discrepancies effectively.

- Proficiency with Microsoft Office 365, including collaboration through Teams and other standard business applications.

- Ability to manage competing deadlines in a fast-paced setting while completing required trainings and health-related compliance items.

- Must be able to pass required background screening, drug testing, and applicable fingerprinting checks.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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