Accounts Payable Specialist

Accounts Payable Analyst

We are looking for an Accounts Payable Analyst to join a non-profit organization in Naples, Florida on a contract basis, with potential for contract-to-permanent. This role supports daily accounting operations by handling payables, procurement coordination, expense activity, and coding with a high level of accuracy. The position also works closely with leadership and cross-functional teams to help maintain compliance, strengthen internal controls, and support timely month-end, audit, and reporting activities.

Responsibilities:

• Manage the full accounts payable cycle by reviewing invoices, assigning proper coding, and issuing payments within established deadlines.

• Process employee reimbursements and reconcile corporate credit card activity to ensure expenses are complete, accurate, and supported by appropriate documentation.

• Create and maintain vendor profiles, including tax forms, insurance records, and payment details, while safeguarding organized and current files.

• Contribute to monthly and annual close tasks by preparing account reconciliations, recording receipts, and assisting with accounts receivable and cash posting activities.

• Support audit readiness by compiling financial documentation and maintaining records that align with organizational policies, grant requirements, and regulatory standards.

• Maintain procurement documentation, contracts, and supporting records for compliance purposes, and assist with registration filings related to state solicitation requirements.