Events Coordinator

Events Coordinator (Full-Time)
Royal Palm Academy – Naples, Florida
Hiring range: $25–$29 per hour | 40 hours/week | On-site | 12-month administrative position
Standard hours: 7:30 a.m.–4:00 p.m., Monday through Friday, with occasional rare evenings or weekends for events

Start date:

As soon as possible (flexible through July 2026 for an exceptional candidate)

Royal Palm Academy, a joyful and thriving independent Catholic PK–8 school in North Naples, Florida, is seeking a full-time Events Coordinator to support the planning, execution, and hospitality needs of Advancement-led events and donor engagement initiatives.

This is a task-oriented, execution-driven role supporting events, hospitality, communications, donor stewardship, alumni engagement, and advancement operations. The Events Coordinator plays a critical behind-the-scenes role in advancing the school’s mission and ensuring a high-quality, hospitable experience for donors, families, alumni, and community partners.

This role is designed for someone who enjoys execution, takes pride in follow-through, and is comfortable working from clear direction while managing many details independently.

This position is well-suited for candidates with a background in events, hospitality, communications, customer service, or high-detail administrative support, and for those who thrive in fast-paced, deadline-driven environments with changing priorities.

The Events Coordinator reports to the Director of Advancement and works closely with Advancement leadership and the Head of School. This is a high-trust, high-execution role requiring professionalism, discretion, adaptability, and the ability to manage multiple priorities simultaneously.

This is a full-year, 12-month position that follows a school calendar, with generous time off aligned to major school holidays. The role is fully on-site and includes a small number of rare evening or weekend commitments tied to major events.

• Provide logistical and hospitality support for Advancement-led events, including the Gala, Fashion Show, donor receptions, alumni events, and community gatherings.
• Build and manage event ticketing in Give Smart, including attendee communications, updates, and special requests.
• Prepare event materials (name tags, signage, place cards, seating charts, programs, check-in processes).
• Support vendor coordination, supplies, volunteer organization, and event-day execution.
• Serve as a warm, professional presence for guests, donors, and volunteers.

• Support outbound communications, reminders, and follow-ups related to Advancement initiatives.
• Assist with preparation of newsletters and updates (Advancement, alumni, PVO).
• Maintain shared files, event documentation, Advancement archives, and PVO materials.
• Provide scheduling support for meetings and donor or vendor appointments.
• Prepare mailings, packets, and printed materials as needed.

• Enter and maintain data in Raiser’s Edge NXT with accuracy and attention to detail.
• Pull basic lists and reports for appeals, stewardship, and event follow-up.
• Update sponsor information, logos, and recognition materials for print and digital use.
• Make simple updates in Canva using established Advancement templates.

• Prepare donor acknowledgments, thank-you letters, and stewardship communications.
• Support gift entry, pledge processing, and record updates in Blackbaud Raiser’s Edge NXT.
• Maintain accurate and confidential donor, alumni, and parent records.
• Assist with tracking of in-kind gifts, sponsor ships, and donor touchpoints.

• Alignment with the Catholic mission and values of Royal Palm Academy.
• A service-oriented, can-do approach and willingness to step in wherever needed.
• The ability to manage competing priorities in a deadline-driven environment.
• Calm execution under pressure during peak event cycles.
• Flexibility and problem-solving when plans change.
• Professional discretion and confidentiality with donor and school information.
• Warmth, professionalism, and hospitality when representing the…