Office Assistant

Join our fast-paced team and play a key role in keeping our operations running smoothly. We are looking for an Office Assistant. This position supports both office and warehouse functions—handling admin tasks, assisting with vendors and deliveries, and helping coordinate HVAC service operations. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a dynamic warehouse environment.

The position also requires the ability to lift objects over 40 pounds when receiving deliveries from vendors. If you're organized, reliable, and thrive in a hands-on environment, we want to hear from you!

Essential Duties and Responsibilities:

• Develops and maintains office forms and procedures and assist with administrative tasks.
• Complete filing in a daily basis and accurately.
• Welcomes visitors and answers questions, in person and by telephone; responds to inquiries from employees, and inform employees of visitors’ arrivals and cancellations.
• Operates office equipment as necessary to include copier, computer/keyboard, telephone and fax.
• Prepares outgoing mail; sorts and distributes incoming mail.
• Create and maintain both electronic and hardcopy filing systems for the Mechanical Department.
• Composes, types and edits correspondence, reports, memoranda and other material.
• Dispatcher and warehouse duties.
• Receives materials and inventory.
• Maintains office supply inventory.
• Complete additional tasks assigned by HVAC Service Manager

We offer our employees a competitive benefit package that includes:

• Medical, Dental, and Vision Insurance
• Employer-paid Life, AD&D Insurance, and FSA’s
• Short-Term and Long-Term Disability Insurance
• 401(K) Retirement Plans with Company Match
• Vacation, Sick, and Personal Time Off
• Paid Holidays
• 24/7 Employee Assistance Program (EAP)
• Employee Referral Bonus’s
• Legal Shield/d
• Training and Development through Paycor