Proposal Coordinator; Hybrid

Company Overview

Our vision aims to empower our clients by actively leveraging our broad range of services. With our global presence, we have career opportunities all across the world which can lead to a unique, exciting, and fulfilling career path. Pick your path today! To see what career opportunities we have available, explore below to find your next career!

The Proposal Coordinator provides support to Proposal Managers on Government and Commercial procurement efforts. The Proposal Coordinator performs a variety of duties and support functions for the proposal and capture teams. Tasks include, but are not limited to, scheduling status calls and reviews, creating and maintaining SharePoint sites, managing B & P code set up and reporting, and assisting with document production and desktop publishing (DTP).

• Using advanced MS Word features, create solicitation‑specific templates and format all response documents.
• Participate in proposal planning meetings to gather and communicate information concerning document layout and production process.
• Schedule and coordinate status meetings, calls, and color reviews in coordination with the proposal manager.
• In coordination with the Proposal Manager, prepare documents/proposals for review/final submission (formatting in MS Word).
• Communicate with vendors to secure supplies and assure on‑time completion of document reproduction.
• Create SharePoint sites and ensure currency of all solicitation and proposal documents.
• Perform administrative services in support of proposal and business development activities.
• Support updates and maintenance of proposal content library, including past performance descriptions, employee resumes, and proposal templates.
• Provide formatting and production support of proposal submissions.
• Ensure compliance with RFP font, type size, margins, and other proposal format and page limitation requirements.
• Support submission of sources sought responses, white papers, and capability briefings as requested.

• Three or more years of proposal coordinator or related experience.
• Ability to read, interpret, and follow specific RFP instructions.
• Ability to navigate Gov Win, FBO/SAM.gov, and other procurement sites and tools.
• Familiarity with industry standard proposal processes (Shipley, etc.).
• Familiarity with AI tools and search/prompt functions.
• Expert capability in MS Office suite, SharePoint, Salesforce, and Adobe Creative Suite.
• Strong attention to detail and ability to prioritize work in a fast‑paced environment.
• Proofreading skills and attention to formatting and design details.
• Excellent time management, organization, and communication skills.
• Excellent written and verbal communication skills.

• Bachelor's degree desired.
• Experience working in a Business Development Organization.

• Work is normally performed in a typical interior/office environment, involving sitting and standing for prolonged periods.
• Ability to lift up to 15 lbs.

Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.

For OFCCP compliance, the taxable entity associated with this job posting is:
Acuity-CHS, LLC